Sec. Guid. Att 6th Grade

Perry Township Schools; Indianapolis (IN); On-site; USD 22,000 - 30,000; Full time

Job summary

Perry Township Schools in Indiana seeks a dedicated Guidance Secretary to support the School Counseling department and collaborate with coordinators and staff. Responsibilities include enrollment, data entry, document preparation, and facilitating communications across teams.

The role requires strong typing skills, confidentiality, and the ability to manage multiple tasks, including event support and records maintenance.

Qualifications

• High School diploma or GED required.
• Experience with student databases preferred.
• Proficiency with Google products (Gsuite) preferred.
• Accurate data entry and record-keeping skills.
• Able to type with speed and accuracy.

Responsibilities

• Enroll and withdraw students accurately.
• Maintain student records and data entry.
• Distribute documents to appropriate staff.
• Prepare letters and documents; use mail merge.
• Create student lists from the database.
• Order supplies for department personnel.
• Support after-school programs and events.
• Edit handbook and school calendar for publication.
• Manage calls and walk-ins for counselors.

Skills

Confidentiality

Team collaboration

Diversity communication

Record keeping

Typing 60 WPM

MS Office (Word, Excel, Publisher)

Independent work

Problem solving

Education

High School Diploma or GED

Tools

Student database

Google Workspace

Job description

Position Purpose

To provide full support to the School Counseling department including the three counselors, social worker, school psychologist, speech therapist, and other student service personnel while working collaboratively with other secretarial staff.

Guidance Secretary

Position Purpose

To provide full support to the School Counseling department including the three counselors, social worker, school psychologist, speech therapist, and other student service personnel while working collaboratively with other secretarial staff.

Essential Job Functions

• Manage the complete process of enrolling and withdrawing students.
• Maintaining student permanent record files and entering data into the student database.
• Sharing documents and information with the appropriate staff members.
• Preparing letters and other documents for distribution often using the mail merge function.
• Create lists of students and pertinent information through our student database.
• Order supplies for other department personnel.
• Organize and serve at occasional after-school programs such as orientation and awards program.
• Edit the student handbook and school calendar for publication.
• Screen walk-ins and phone calls for counselors, often giving out information and answering questions.
• Cover for other Student Service office staff as needed due to breaks or absences.
• Coordinate student workers for all offices.
• Other "office management" tasks in assisting the School Counseling Director.

Equipment

Use standard office equipment such as personal computers, printer, copier and fax machines, calculator, and telephone.

Travel Requirement

Travels to school district buildings and professional meetings as required.

Pay Rates

$16.80 per hour

Work Schedule

7.5 hours per day. 205 days per year.

Knowledge, Skills And Abilities

• Ability to maintain confidentiality.
• Ability to work as part of a team.
• Ability to communicate with diverse groups.
• Ability to maintain effective working relationships.
• Ability to prepare and maintain accurate records.
• Ability to type accurately.
• Knowledge of standard office procedures and operation of equipment and machinery.
• Typing skills above 60 WPM.
• Proficiency with Microsoft Office products such as Word, Excel, and Publisher.
• Can work independently and with initiative with strong problem-solving skills.

Physical and Mental Demands, Work Hazards

Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75%

Physical Requirement

Percentage of Time Ability to stand for extended periods of time. OccasionalAbility to lift 25 pounds. SeldomAbility to carry 25 pounds. SeldomAbility to work at a desk, conference table or in meetings of various configurations. Very FrequentAbility to see for the purpose of reading laws and codes, rules and policies and other printed matter. Very FrequentAbility to communicate so others will be able to clearly understand a normal conversation. Very FrequentAbility to operate job-related equipment. Very FrequentAbility to reach in all directions. Often

License/ Registration/ Certification

• N/A

Education

• High School Diploma or GED.

Experience

• Previous experience using a student database, proficiency with Google products, is preferred.

FLSA Status: Non-Exempt