PD Events & Operations Coordinator

Cooley LLP; San Francisco (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical benefits

Health savings account

Dental and Vision

Paid time off

Parental leave

Job summary

Cooley LLP in San Francisco seeks a Professional Development Events and Operations Coordinator to join the Professional Development team, overseeing planning and logistics for PD Academies and enterprise-wide learning initiatives.

You will manage calendars, registrations, onsite support, and cross-team coordination with Marketing and Technology, while building templates and standardized workflows. A Bachelor's degree is preferred and proficiency with Microsoft Office and iManage is expected.

Qualifications

• 2+ years of direct related experience (administrative, project coordination or event coordination)
• Proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime, as required

Responsibilities

• Maintain firmwide Professional Development calendar for PD events and Academies; distribute timely updates and changes
• Coordinate scheduling and end-to-end logistics for PD events and initiatives (including PNC/SC)
• Manage registrations, attendance, and event rooming lists
• Provide onsite event support, including check-in, materials distribution, speaker support, and issue resolution
• Liaise with Marketing, Creative, and Technology to coordinate event communications, deliverables, and technical requirements
• Develop and maintain templates and tools for PD (e.g., tip sheets invitations, agendas, checklists, and evaluation forms)
• Standardize procedures across annual Academies
• Process invoices and expenses; support department budget tracking and documentation
• Identify opportunities to improve recurring event and administrative processes by developing standardized workflows, templates and documentation and by thoughtfully leveraging firm-approved technology and automation tools.

Skills

Microsoft Office proficiency

iManage familiarity

Technical problem-solving abilities

Overtime availability

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office suite

iManage

Job description

Cooley LLP in San Francisco seeks a Professional Development Events and Operations Coordinator to join the Professional Development team, overseeing planning and logistics for PD Academies and enterprise-wide learning initiatives.

You will manage calendars, registrations, onsite support, and cross-team coordination with Marketing and Technology, while building templates and standardized workflows. A Bachelor's degree is preferred and proficiency with Microsoft Office and iManage is expected.