Guest Services Coordinator

ACL Digital; Boston (MA); On-site; USD 29,000 - 40,000; Part time

Job summary

Harvard University in Boston is seeking a part-time Guest Services Coordinator to support the front desk, assist with program check-ins/check-outs, and coordinate with on-campus partners. The role emphasizes customer service, problem resolution, and a proactive service mindset.

The position runs from 09/01/2026 to 09/01/2027 (12 months) with Fridays, Sundays, and occasional Saturdays, on-site at Boston, MA.

Qualifications

• Experience in a university setting is helpful.
• Strong communication and customer service skills.
• Ability to troubleshoot and resolve problems.
• Technical aptitude to learn new software applications.

Responsibilities

• Assist the Guest Services Team with program check-ins and check-outs.
• Oversee daily front desk and back office operations.
• Support participants and program needs; coordinate with on-campus partners.
• Contribute to security sign replacements, technology upgrades, and group gift distribution.

Skills

Customer service

Communication skills

Troubleshooting

Problem resolution

Technical aptitude

Job description

Duration: 09/01/2026 to 09/01/2027 (12 Months)

Hours per Week: 14-Schedule: Fridays and Sundays; occasional Saturdays

Locations: Boston, MA-Onsite

Pay rate: $25/hr on W2

COMMENTS:

Schedule is for Fridays and Sundays, and occasional Saturdays. This is due to our departure days being Fridays and Saturdays, and arrival days being Mondays - and those are our heaviest days of service. Guest Services is open from 7am to 7pm - shift times can range between open hours.

Additional Job Details

The Guest Services Coordinator will assist the Guest Services Team with program check-ins and check-outs; daily operations of the front desk and back office; supporting participant and program needs; and additional duties. Assist with participant requests by collaborating with on-campus partners and providing concierge services. Assist Guest Services Team with various projects with Operations, IT, Program Delivery, and MBA Services, including security sign replacements, technology upgrades, and group gift distribution.

Schedule: Fridays and Sundays; occasional Saturdays

Description:

Provide customer support to faculty, staff, students or visitors who are seeking services, assistance, information or problem resolution from office, department or program. Provide customer service in person, over the phone, by email, or on the web. May work in a wide variety of campus settings, or at special events that are on or off campus. Handle routine as well as complex and specialized requests from Harvard community members, alumni, applicants, or visitors. Skilled at troubleshooting and problem resolution. Maintain accuracy and security of confidential information. Must have positive belief that the customer comes first, strong communication skills and experience working with the public. Must be able to generate positive and professional interactions even in challenging situations, and remain calm, poised and resilient. Strong willingness to learn about the services, programs or operations of the Harvard department where assigned. Technical aptitude to learn new software applications as needed. Previous experience in a university setting is helpful, as is ability to navigate on Harvard campus