GUEST COORDINATOR - BETTER TOGETHER

Trinity Broadcasting Network (TBN); Fort Worth (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

Trinity Broadcasting Network (TBN) seeks a Guest Coordinator to support the Senior Producer with guest bookings, hospitality, and travel for on-camera appearances on the program “Better Together.” The role requires coordinating logistics, managing guest communications, and providing production support.

You will build guest relationships, work with the travel team, and ensure all materials and releases are handled accurately and on time.

Qualifications

• Requires on-site work (no remote)
• Travel 2–3 times per month is required
• 2+ years as an administrative assistant or related role preferred
• Experience with basic safe food handling practices required
• 6–12 months in a production office or on set preferred
• Proficient in Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro
• Knowledge of SharePoint and Google Docs required
• Strong written and verbal communication, ability to work under deadlines
• BA/BS in related field or equivalent experience preferred

Responsibilities

• Assist Senior Producer with guest booking, hospitality, and travel for on-camera appearances.
• Coordinate logistics for scheduled guests and provide administrative support.
• Maintain relationships with guests, assistants, and managers.
• Coordinate travel and ensure arrangements meet production schedule and guest needs.
• Process release forms, vendor forms, and expense reports promptly.
• Prepare guest briefs and topical materials as requested.
• Proofread production documents for Senior Producer.
• Support production team with miscellaneous administrative tasks.

Skills

Organizational skills

Communication skills

Travel coordination

Microsoft Office

SharePoint

Google Docs

Attention to detail

Confidentiality

Problem-solving

Education

BA/BS or equivalent experience

Tools

Microsoft Word

Excel

Outlook

Adobe Acrobat Pro

Job description

Position: Guest Coordinator - Better Together

Reports To: Senior Producer

Summary:

This position assists the Senior Producer with talent (guest) booking, hospitality, and travel needs for on-camera appearances on “Better Together.” Primary responsibilities include coordinating logistics for scheduled on-camera guests and providing related administrative, hospitality, and production support for the Senior Producer as needed.

Duties:

• Assist Senior Producer in researching, casting, and scheduling a revolving pool of guests.
• Build and maintain positive relationships with potential guests and their assistants and managers.
• Work closely with the travel department to ensure all arrangements meet the production schedule and guest requirements.
• Assist producers in monitoring adherence to any contractual requirements pertaining to guest appearances and in obtaining signed talent releases/agreements as needed.
• Maintain clear, professional communication with guests to ensure they receive all information pertinent to their participation in the program before arrival and that all questions or concerns are addressed in a timely manner.
• Coordinate hospitality for guests and support guest and Senior Producer needs during production.
• Process guest release forms, guest databaseupdates, purchase orders, invoices, new vendor forms, and expense reports in a timely manner.
• Research and create guestand topical briefs as requested and in a timely manner.
• Proofread production documents and other materials on behalf ofthe Senior Producer as requested.
• Perform other administrative and production support duties and errands as needed.

Skills & Experience:

• Ability to work fully on site is required (this is not a remote position).
• Ability to travel 2-3 times per month, when necessary, is required.
• At least 2 years of experience as an administrative assistant or in a related field (e.g., Personal Assistant, Event Coordination, Travel/Hospitality, Talent Management) is preferred.
• Experience with basic safe food handling practices is required.
• 6 months to 1 year of experience working in a production office, on set, or in a post-production environment preferred. General knowledge of production and post-production workflows helpful.
• Mac office environment; expert proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro required.
• Ability to maintain document processing and file integrity and a working knowledge of Microsoft SharePoint and Google Docs is required.
• Must be a flexible team player who thrives in a fast-paced environment where needs and priorities are subject to frequent revision.
• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication skills, especially the ability to write in a clear, concise, and professional manner.
• Ability to handle multiple assignments and complete jobs under deadline pressure.
• Demonstrated ability to problem-solve and communicate courteously and professionally with diverse personalities and all levels of management while maintaining the highest standards of confidentiality.
• BA/BS in a related field of study or equivalent experience is preferred.

Additional information:

• Candidates must provide 2 professional references in addition to a personal and spiritual reference.
• Candidates will be required to complete a skills assessment during the interview process. The selected candidate will undergo a paid training period before coming on staff.