Better Together - Guest Coordinator

TBN; Fort Worth (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Trinity Broadcasting Network (TBN) in Fort Worth, TX is seeking a Guest Coordinator to support the Senior Producer with booking guests, hospitality, and travel needs for on-camera appearances on “Better Together.” This on-site role requires strong organization, communication, and production-support skills to manage guest relationships and logistics efficiently.

You will assist with research, scheduling, and briefs for guests, coordinate travel, ensure compliance with contractual requirements,

Qualifications

• At least 2 years of experience as an administrative assistant or in a related field (e.g., Personal Assistant, Event Coordination, Travel/Hospitality, Talent Management).
• Experience with basic safe food handling practices is preferred.
• Proficient in Microsoft Word, Excel, Outlook; familiar with SharePoint and Google Docs.

Responsibilities

• Assist Senior Producer in researching, casting, and scheduling a revolving pool of guests.
• Build and maintain positive relationships with potential guests and their assistants and managers.
• Coordinate travel arrangements to meet production schedules and guest requirements.
• Monitor contractual requirements for guest appearances and obtain signed talent releases/agreements as needed.
• Maintain clear, professional communication with guests and provide information before arrival.

Skills

Administrative support

Travel coordination

Communication skills

Organizational skills

Multitasking

Education

BA/BS in related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Acrobat Pro

Microsoft SharePoint

Google Docs

Job description

Better Together - Guest Coordinator - Ft. Worth, TX

Pos ition: Guest Coordinator - Better Together

Location: Fort Worth, TX (on site)

Reports To: Senior Producer

Summary:

This position assists the Senior Producer with talent (guest) booking, hospitality, and travel needs for on-camera appearances on “Better Together.” Primary responsibilities include coordinating logistics for scheduled on-camera guests and providing related administrative, hospitality, and production support for the Senior Producer as needed.

Duties:

• Assist Senior Producer in researching, casting, and scheduling a revolving pool of guests.
• Build and maintain positive relationships with potential guests and their assistants and managers.
• Work closely with the travel department to ensure all arrangements meet the production schedule and guest requirements.
• Assist producers in monitoring adherence to any contractual requirements pertaining to guest appearances and in obtaining signed talent releases/agreements as needed.
• Maintain clear, professional communication with guests to ensure they receive all information pertinent to their participation in the program before arrival and that all questions or concerns are addressed in a timely manner.
• Coordinate hospitality for guests and support guest and Senior Producer needs during production.
• Process guest release forms, guest database updates, purchase orders, invoices, new vendor forms, and expense reports in a timely manner.
• Research and create guest and topical briefs as requested and in a timely manner.
• Proofread production documents and other materials on behalf of the Senior Producer as requested.
• Perform other administrative and production support duties and errands as needed.

Skills & Experience:

• Ability to work fully on site is required (this is not a remote position).
• Ability to travel 2-3 times per month, when necessary, is required.
• At least 2 years of experience as an administrative assistant or in a related field (e.g., Personal Assistant, Event Coordination, Travel/Hospitality, Talent Management) is preferred.
• Experience with basic safe food handling practices is required.
• 6 months to 1 year of experience working in a production office, on set, or in a post-production environment preferred. General knowledge of production and post-production workflows helpful.
• Mac office environment; expert proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro required.
• Ability to maintain document processing and file integrity and a working knowledge of Microsoft SharePoint and Google Docs is required.
• Must be a flexible team player who thrives in a fast‑paced environment where needs and priorities are subject to frequent revision.
• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication skills, especially the ability to write in a clear, concise, and professional manner.
• Ability to handle multiple assignments and complete jobs under deadline pressure.
• Demonstrated ability to problem‑solve and communicate courteously and professionally with diverse personalities and all levels of management while maintaining the highest standards of confidentiality.
• BA/BS in a related field of study or equivalent experience is preferred.

Additional information:

• Candidates must provide 2 professional references in addition to a personal and spiritual reference.
• Candidates will be required to complete a skills assessment during the interview process. The selected candidate will undergo a paid training period before coming on staff.

About TBN

Trinity Broadcasting Network (TBN) is the leader in faith‑based television programming. We combine creativity and data to fulfill our mission of reaching as many people as we can with the life‑changing Gospel of Jesus Christ. We have over thirty 24‑hour television foreign partner networks reaching every part of the globe. TBN is a workplace committed to creating an environment where people can play a vital role in impacting the world and doing some of the best work of their careers.