Growth-Minded Custom Homes Assistant Project Manager

Sobieski Inc.; Newark (DE); Hybrid; USD 50,000 - 61,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid vacation and holidays

401(k) plan

Training opportunities

Flexible work schedule

Job summary

J.F. Sobieski Mechanical Contractors, Inc. in Newark, DE, is seeking a full-time Custom Homes Assistant Project Manager to support scheduling, documentation, procurement, and financial tracking across our Custom Homes division.

This role helps keep projects organized from preconstruction through closeout and requires strong attention to detail. The ideal candidate will maintain essential project records, coordinate with Procore and other systems, and liaise between project managers, field

Qualifications

• High school diploma or GED required.
• Minimum of three (3) years of work-related experience in construction, project management, assistant management, and/or administrative support.
• Excellent computer skills with Microsoft Office products, including Microsoft Project and Access.
• Prior financial experience or aptitude preferred.
• Strong analytical and organizational skills with excellent attention to detail.
• Ability to analyze problems and make decisions.
• Ability to effectively manage competing priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Valid driver's license.
• Experience with Procore, Monday.com, Dynamics, or other project management systems is a plus.

Responsibilities

• Support the Project Manager in coordinating scheduling, documentation, procurement, and financial tracking for our Custom Homes Division.
• Help keep projects organized, financially accurate, and on schedule from preconstruction through closeout.
• Maintain key project documentation, including RFIs, submittals, permits, inspections, material deliveries, change orders, schedules, and closeout documentation.
• Maintain accurate project information in Procore, Monday.com, Dynamics, and other company databases.
• Assist the Project Manager with project planning, scheduling, procurement, forecasting, invoicing, accounts receivable, and project progress reporting.
• Prepare and manage purchase orders, work orders, service orders, subcontracts, O&M manuals, and other project documentation.
• Coordinate material procurement, equipment deliveries, inspections, and trade licensing requirements.
• Coordinate meetings, follow up on outstanding items, communicate schedule changes, and provide timely updates to keep everyone aligned.
• The Custom Homes Division manages highly customized HVAC and plumbing projects that involve multiple stakeholders, changing construction documents, complex procurement schedules, and strict financial controls.
• Delivering reliable project support while helping the team keep projects organized, profitable, and moving forward gives you a great sense of accomplishment!

Skills

Microsoft Office

Microsoft Project

Communication skills

Analytical skills

Organizational skills

Budgeting experience

Education

High school diploma or GED

Tools

Procore

Monday.com

Dynamics

Microsoft Access

Job description

J.F. Sobieski Mechanical Contractors, Inc. in Newark, DE, is seeking a full-time Custom Homes Assistant Project Manager to support scheduling, documentation, procurement, and financial tracking across our Custom Homes division.

This role helps keep projects organized from preconstruction through closeout and requires strong attention to detail. The ideal candidate will maintain essential project records, coordinate with Procore and other systems, and liaise between project managers, field