Custom Homes Assistant Project Manager | Procore

Sobieski Mechanical & Fire Protection; Newark (DE); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

comprehensive benefits package

paid vacation and holidays

a 401(k) plan

training opportunities

a flexible work schedule

Job summary

J.F. Sobieski Mechanical Contractors, Inc. in Newark, DE is seeking a full-time Assistant Project Manager for our Custom Homes Division to support HVAC and plumbing projects from start to finish.

You will collaborate with experienced Project Managers, coordinate scheduling, documentation, procurement, and financial tracking, helping keep projects on time and within budget. The position offers a competitive salary starting at $55,000/year plus bonus potential and excellent benefits.

Qualifications

• High school diploma or GED required.
• Minimum of three (3) years of work-related experience in construction, project management, assistant management, and/or administrative support.
• Excellent computer skills with Microsoft Office products, including Microsoft Project and Access.
• Prior financial experience or aptitude preferred.
• Strong analytical and organizational skills with excellent attention to detail.
• Ability to analyze problems and make decisions.
• Ability to effectively manage competing priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Valid driver's license.

Responsibilities

• Support the Project Manager in coordinating scheduling, documentation, procurement, and financial tracking for the Custom Homes Division.
• Help keep projects organized, financially accurate, and on schedule from preconstruction through closeout.
• Maintain key project documentation including RFIs, submittals, permits, inspections, material deliveries, change orders, schedules, and closeout documentation.
• Use Procore, Monday.com, Dynamics, and other company databases to ensure budgets, schedules, manpower, KPIs, and reporting are current.
• Assist with project planning, scheduling, procurement, forecasting, invoicing, accounts receivable, and project progress reporting.
• Prepare and manage purchase orders, work orders, service orders, subcontracts, O&M manuals, and other project documentation.
• Coordinate material procurement, equipment deliveries, inspections, and trade licensing requirements.
• Assist with contract and subcontract review and ensure all required documentation is completed.
• Serve as a liaison between Project Managers, field personnel, accounting, purchasing, builders, vendors, subcontractors, and customers; coordinate meetings and updates.
• Manage multiple priorities, stay organized, and communicate proactively to identify issues before they become problems.
• Deliver reliable project support to keep projects organized, profitable, and moving forward.

Skills

Communication

Analytical ability

Organizational skills

Prioritization

Problem solving

Education

High school diploma or GED

Tools

Microsoft Project

Microsoft Access

Job description

J.F. Sobieski Mechanical Contractors, Inc. in Newark, DE is seeking a full-time Assistant Project Manager for our Custom Homes Division to support HVAC and plumbing projects from start to finish.

You will collaborate with experienced Project Managers, coordinate scheduling, documentation, procurement, and financial tracking, helping keep projects on time and within budget. The position offers a competitive salary starting at $55,000/year plus bonus potential and excellent benefits.