Assistant Project Manager - Custom Homes

Sobieski Mechanical & Fire Protection; Newark (DE); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

comprehensive benefits package

paid vacation and holidays

a 401(k) plan

training opportunities

a flexible work schedule

Job summary

J.F. Sobieski Mechanical Contractors, Inc. in Newark, DE is seeking a full-time Assistant Project Manager for our Custom Homes Division to support HVAC and plumbing projects from start to finish.

You will collaborate with experienced Project Managers, coordinate scheduling, documentation, procurement, and financial tracking, helping keep projects on time and within budget. The position offers a competitive salary starting at $55,000/year plus bonus potential and excellent benefits.

Qualifications

• High school diploma or GED required.
• Minimum of three (3) years of work-related experience in construction, project management, assistant management, and/or administrative support.
• Excellent computer skills with Microsoft Office products, including Microsoft Project and Access.
• Prior financial experience or aptitude preferred.
• Strong analytical and organizational skills with excellent attention to detail.
• Ability to analyze problems and make decisions.
• Ability to effectively manage competing priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Valid driver's license.

Responsibilities

• Support the Project Manager in coordinating scheduling, documentation, procurement, and financial tracking for the Custom Homes Division.
• Help keep projects organized, financially accurate, and on schedule from preconstruction through closeout.
• Maintain key project documentation including RFIs, submittals, permits, inspections, material deliveries, change orders, schedules, and closeout documentation.
• Use Procore, Monday.com, Dynamics, and other company databases to ensure budgets, schedules, manpower, KPIs, and reporting are current.
• Assist with project planning, scheduling, procurement, forecasting, invoicing, accounts receivable, and project progress reporting.
• Prepare and manage purchase orders, work orders, service orders, subcontracts, O&M manuals, and other project documentation.
• Coordinate material procurement, equipment deliveries, inspections, and trade licensing requirements.
• Assist with contract and subcontract review and ensure all required documentation is completed.
• Serve as a liaison between Project Managers, field personnel, accounting, purchasing, builders, vendors, subcontractors, and customers; coordinate meetings and updates.
• Manage multiple priorities, stay organized, and communicate proactively to identify issues before they become problems.
• Deliver reliable project support to keep projects organized, profitable, and moving forward.

Skills

Communication

Analytical ability

Organizational skills

Prioritization

Problem solving

Education

High school diploma or GED

Tools

Microsoft Project

Microsoft Access

Job description

Division: Custom Homes

Assistant Project Manager

Location: Newark, DE

Division: Custom Homes

J.F. Sobieski Mechanical Contractors, Inc. of Newark, DE is looking to hire a full-time Assistant Project Manager for our Custom Homes Division.

Are you interested in a career with a growing company and supportive team? Would you like the opportunity to work alongside experienced Project Managers while supporting custom HVAC and plumbing projects from project startup through closeout? If so, please read on!

This project management position earns a competitive salary starting at $55,000/year, depending on experience, plus bonus potential.

We also offer excellent benefits.

• comprehensive benefits package
• paid vacation and holidays
• a 401(k) plan
• training opportunities
• a flexible work schedule

About J.f. Sobieski Mechanical Contractors, Inc.

J.F. Sobieski Mechanical Contractors, Inc. is a $100-million mechanical contracting company that serves Delaware, southeastern PA, southeastern NJ, Cecil County, Maryland, and VA markets. We are the largest mechanical contractor in the tri-state area. We do commercial installations of HVAC, plumbing, sheet metal, and fire protection. We believe in three core values that have made our company successful: integrity in every decision we make, treating all team members like family, and courage to always make the right decisions. By putting an emphasis on these core values, we have been able to create strong, lasting relationships with our customers.

We acknowledge and value the talents and hard work of our team. Due to their dedication, we proudly offer great pay and benefits. We work as a team with the combined goal to grow as a company into experienced professionals. Which is why we offer unlimited earning potential, exceptional training, and career advancement opportunities.

A DAY IN THE LIFE OF A CUSTOM HOMES ASSISTANT PROJECT MANAGER

As an Assistant Project Manager, you support the Project Manager in coordinating the scheduling, documentation, procurement, and financial tracking for our Custom Homes Division. You help keep projects organized, financially accurate, and on schedule from preconstruction through closeout.

You maintain key project documentation, including RFIs, submittals, permits, inspections, material deliveries, change orders, schedules, and closeout documentation. You also maintain accurate project information in Procore, Monday.com, Dynamics, and other company databases, ensuring budgets, schedules, manpower, KPIs, and reporting are kept current.

You assist the Project Manager with project planning, scheduling, procurement, forecasting, invoicing, accounts receivable, and project progress reporting. You will prepare and manage purchase orders, work orders, service orders, subcontracts, O&M manuals, and other project documentation.

You help coordinate material procurement, equipment deliveries, inspections, and trade licensing requirements to support the successful execution of each project. You will also assist with contract and subcontract review and help ensure all required documentation is completed throughout the project.

Using your excellent communication and organizational skills, you serve as a liaison between Project Managers, field personnel, accounting, purchasing, builders, vendors, subcontractors, and customers. You will help coordinate meetings, follow up on outstanding items, communicate schedule changes, and provide timely updates to keep everyone aligned.

The Custom Homes Division manages highly customized HVAC and plumbing projects that involve multiple stakeholders, changing construction documents, complex procurement schedules, and strict financial controls. Success in this role requires someone who can manage multiple priorities, stay organized, pay close attention to detail, communicate proactively, and identify potential issues before they become project problems.

Delivering reliable project support while helping the team keep projects organized, profitable, and moving forward gives you a great sense of accomplishment!

Qualifications For a Custom Homes Assistant Project Manager

• High school diploma or GED required
• Minimum of three (3) years of work-related experience in construction, project management, assistant management, and/or administrative support
• Excellent computer skills with Microsoft Office products, including Microsoft Project and Access
• Prior financial experience or aptitude preferred
• Strong analytical and organizational skills with excellent attention to detail
• Ability to analyze problems and make decisions
• Ability to effectively manage competing priorities in a fast-paced environment
• Excellent verbal and written communication skills
• Valid driver's license

Experience with Procore, Monday.com, Dynamics, or other project management systems is a plus.

Are you organized, detail-oriented, proactive, and dependable? Do you enjoy coordinating information, keeping projects on track, and working with multiple teams? Do you have the ability to manage competing priorities while maintaining accuracy and following through on details?

Location: 19713