Assistant Project Manager - Custom Homes

Sobieski Inc.; Newark (DE); Hybrid; USD 50,000 - 61,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid vacation and holidays

401(k) plan

Training opportunities

Flexible work schedule

Job summary

J.F. Sobieski Mechanical Contractors, Inc. in Newark, DE, is seeking a full-time Custom Homes Assistant Project Manager to support scheduling, documentation, procurement, and financial tracking across our Custom Homes division.

This role helps keep projects organized from preconstruction through closeout and requires strong attention to detail. The ideal candidate will maintain essential project records, coordinate with Procore and other systems, and liaise between project managers, field

Qualifications

• High school diploma or GED required.
• Minimum of three (3) years of work-related experience in construction, project management, assistant management, and/or administrative support.
• Excellent computer skills with Microsoft Office products, including Microsoft Project and Access.
• Prior financial experience or aptitude preferred.
• Strong analytical and organizational skills with excellent attention to detail.
• Ability to analyze problems and make decisions.
• Ability to effectively manage competing priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Valid driver's license.
• Experience with Procore, Monday.com, Dynamics, or other project management systems is a plus.

Responsibilities

• Support the Project Manager in coordinating scheduling, documentation, procurement, and financial tracking for our Custom Homes Division.
• Help keep projects organized, financially accurate, and on schedule from preconstruction through closeout.
• Maintain key project documentation, including RFIs, submittals, permits, inspections, material deliveries, change orders, schedules, and closeout documentation.
• Maintain accurate project information in Procore, Monday.com, Dynamics, and other company databases.
• Assist the Project Manager with project planning, scheduling, procurement, forecasting, invoicing, accounts receivable, and project progress reporting.
• Prepare and manage purchase orders, work orders, service orders, subcontracts, O&M manuals, and other project documentation.
• Coordinate material procurement, equipment deliveries, inspections, and trade licensing requirements.
• Coordinate meetings, follow up on outstanding items, communicate schedule changes, and provide timely updates to keep everyone aligned.
• The Custom Homes Division manages highly customized HVAC and plumbing projects that involve multiple stakeholders, changing construction documents, complex procurement schedules, and strict financial controls.
• Delivering reliable project support while helping the team keep projects organized, profitable, and moving forward gives you a great sense of accomplishment!

Skills

Microsoft Office

Microsoft Project

Communication skills

Analytical skills

Organizational skills

Budgeting experience

Education

High school diploma or GED

Tools

Procore

Monday.com

Dynamics

Microsoft Access

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Active - Full-time Regular full-time Newark, DE, US

16 days ago Requisition ID: 3481

Location: Newark, DE

Division: Custom Homes

J.F. Sobieski Mechanical Contractors, Inc. of Newark, DE is looking to hire a full-time Assistant Project Manager for our Custom Homes Division. Are you interested in a career with a growing company and supportive team? Would you like the opportunity to work alongside experienced Project Managers while supporting custom HVAC and plumbing projects from project startup through closeout? If so, please read on!

This project management position earns a competitive salary starting at $55,000/year, depending on experience, plus bonus potential. We also offer excellent benefits, including a comprehensive benefits package, paid vacation and holidays, a 401(k) plan, training opportunities, and a flexible work schedule.

ABOUT J.F. SOBIESKI MECHANICAL CONTRACTORS, INC.

J.F. Sobieski Mechanical Contractors, Inc. is a $100-million mechanical contracting company that serves Delaware, southeastern PA, southeastern NJ, Cecil County, Maryland, and VA markets. We are the largest mechanical contractor in the tri-state area. We do commercial installations of HVAC, plumbing, sheet metal, and fire protection. We believe in three core values that have made our company successful: integrity in every decision we make, treating all team members like family, and courage to always make the right decisions. By putting an emphasis on these core values, we have been able to create strong, lasting relationships with our customers.

We acknowledge and value the talents and hard work of our team. Due to their dedication, we proudly offer great pay and benefits. We work as a team with the combined goal to grow as a company into experienced professionals. Which is why we offer unlimited earning potential, exceptional training, and career advancement opportunities.

A DAY IN THE LIFE OF A CUSTOM HOMES ASSISTANT PROJECT MANAGER

As an Assistant Project Manager, you support the Project Manager in coordinating the scheduling, documentation, procurement, and financial tracking for our Custom Homes Division. You help keep projects organized, financially accurate, and on schedule from preconstruction through closeout.

You maintain key project documentation, including RFIs, submittals, permits, inspections, material deliveries, change orders, schedules, and closeout documentation. You also maintain accurate project information in Procore, Monday.com, Dynamics, and other company databases, ensuring budgets, schedules, manpower, KPIs, and reporting are kept current.

You assist the Project Manager with project planning, scheduling, procurement, forecasting, invoicing, accounts receivable, and project progress reporting. You will prepare and manage purchase orders, work orders, service orders, subcontracts, O&M manuals, and other project documentation.

You help coordinate material procurement, equipment deliveries, inspections, and trade licensing requirements to support the successful execution of each project. You will also assist with contract and subcontract review and help ensure all required documentation is completed throughout the project.

Using your excellent communication and organizational skills, you serve as a liaison between Project Managers, field personnel, accounting, purchasing, builders, vendors, subcontractors, and customers. You will help coordinate meetings, follow up on outstanding items, communicate schedule changes, and provide timely updates to keep everyone aligned.

The Custom Homes Division manages highly customized HVAC and plumbing projects that involve multiple stakeholders, changing construction documents, complex procurement schedules, and strict financial controls. Success in this role requires someone who can manage multiple priorities, stay organized, pay close attention to detail, communicate proactively, and identify potential issues before they become project problems.

Delivering reliable project support while helping the team keep projects organized, profitable, and moving forward gives you a great sense of accomplishment!

QUALIFICATIONS FOR A CUSTOM HOMES ASSISTANT PROJECT MANAGER

• High school diploma or GED required
• Minimum of three (3) years of work-related experience in construction, project management, assistant management, and/or administrative support
• Excellent computer skills with Microsoft Office products, including Microsoft Project and Access
• Prior financial experience or aptitude preferred
• Strong analytical and organizational skills with excellent attention to detail
• Ability to analyze problems and make decisions
• Ability to effectively manage competing priorities in a fast-paced environment
• Excellent verbal and written communication skills
• Valid driver's license

Experience with Procore, Monday.com, Dynamics, or other project management systems is a plus.

Are you organized, detail-oriented, proactive, and dependable? Do you enjoy coordinating information, keeping projects on track, and working with multiple teams? Do you have the ability to manage competing priorities while maintaining accuracy and following through on details?

If so, you might just be perfect for this Custom Homes Assistant Project Manager position!

READY TO JOIN OUR TEAM?

We look forward to meeting you!

Location: 19713