Groups Coordinator

New Horizon Medical Solutions LLC.; Phoenix (AZ); On-site; USD 19,000 - 30,000; Full time

Benefits offered by this job

21 paid days off annually

Accrued sick time

Medical, Dental, and Vision insurance

Life and Long Term Disabilityinsurance

Employee Assistance Program

Professional Development Opportunities

Family membership to Arizona Science C

ASTC admission exchange program

Job summary

Arizona Science Center in Phoenix is seeking a Groups Coordinator to manage bookings for groups of 15+ and school groups, ensuring a welcoming, organized, and high-quality guest experience from start to finish.

The role emphasizes selling add-on workshops, delivering exceptional customer service, and coordinating group arrivals, communications, and scheduling with the Group Sales and Service Team.

Qualifications

• Proven ability to achieve sales objectives.
• Exceptional customer service experience with groups.
• Experience working with guests and groups in similar environments.
• Meticulous attention to detail.
• Able to work independently and manage multiple tasks.

Responsibilities

• Manage sales and bookings for groups of 15+ years old and school groups.
• Respond to group inquiries and process inbound booking requests with support from Group Sales and Service Team.
• Upsell Add-on Workshops to increase attendance and revenue.
• Be the primary contact for group communications before, during, and after visits.
• Assist with opening procedures and daily group arrival/departure logistics.
• Collaborate with Arizona Science Center teams to coordinate bookings and experiences.

Skills

Sales objectives

Exceptional customer service

Guest/group experience

Attention to detail

Independent work

Bilingual Spanish (preferred)

Job description

Leverage your customer service and sales skills to drive group attendance to Arizona Science Center!

The Groups Coordinator is the welcoming interface between Groups guests and Arizona Science Center, providing visitors with opportunities to engage with and fully experience all that we offer from start to finish. The Groups Coordinator is responsible for reservations and communications with groups of 15 or more, including school groups. They demonstrate consistent, timely, and exceptional customer service that provides a safe, organized, and professional entry and departure experience. They help to create positive customer reviews and referrals as measured by sales, surveys, return visits, and customer feedback. They will utilize best practices that reflect Arizona Science Center’s brand and deliver a positive experience for every group and guest.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Sales and Bookings
• Helps to ensure attendance and revenue goals are met or exceeded through group sales
• Receives and processes all inbound booking requests, with support of designated Group Sales and Service Team Members
• Upsell groups to encourage purchasing of Add on Workshops
• Models extraordinary customer service and highly effective selling skills across all offerings
• Communication with Groups
• Serves as the primary contact for responding to group inquiries, questions, and booking visits of 15 or more guests
• Responsible for confirming and communicating group visit details, including guest count, schedule, payment, and planned activities
• Communicate with booked groups before, during, and after their groups visit to ensure excellent customer service
• Field Trip Arrival & Departure
• Assists with daily opening procedures as needed for group arrivals, including printing stickers, calling groups, etc.
• Greets buses outdoors to ensure smooth entry process
• Internal Collaboration
• Builds strong partnerships and interacts daily with Arizona Science Center team members, especially those who directly engage with the guest experience
• Collaborate with teams as needed for booking Add-On experiences.
• Other duties to support Arizona Science Center, as assigned

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Proven ability to achieve sales objectives
• Exceptional customer service
• Experience working with guests and groups in a similar environment
• Works with accuracy and displays meticulous attention to detail
• Diligent about following through and able to work independently
• Driven, energetic, and outgoing personality
• Communicates persuasively, articulately, calmly, and with confidence
• Presents self well in front of groups large and small
• Represents the Center professionally in dealing with the public
• Able to work a varied schedule, including holidays and weekends as needed
• Able to work both indoors and outdoors as needed by the position
• Bi-lingual in Spanish is preferred but not required

EQUAL EMPLOYMENT OPPORTUNITY

Arizona Science Center maintains a firm policy of equal employment opportunity for all employees and applicants. We recruit, hire, train, promote, compensate and dismiss Employees based on such factors as experience, character, ability, and skill, without regard to race, color, religion, sex, sexual orientation, national origin or heritage, age, marital or veteran status, disability, citizenship, or any other status protected by federal, state or local law.

ACCOMMODATIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above description is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BENEFITS

• 21 paid days off annually, including holidays, birthdays, and vacation days
• 10 days of accrued sick time
• Medical, Dental, and Vision insurance
• Life and Long Term Disability insurance
• Employee Assistance Program
• Professional Development Opportunities
• Family membership to Arizona Science Center and 600+ Association of Science and Technology Centers (ASTC)
• Admission Exchange Program - Year-round complimentary admission for the employee and one guest to visit the Phoenix Zoo, Desert Botanical Garden, Phoenix Art Museum, Heard Museum, Arizona Museum of Natural History, etc.