Grants & Research Administration Associate

University Of Florida; Gainesville (FL); Hybrid; USD 34,000 - 39,000; Full time

Job summary

The University of Florida is seeking a Research Administrator I to manage complex grant and contract administration on sponsored projects at the main campus in Gainesville, FL. You will coordinate pre- and post-award activities, ensure regulatory compliance, and drive timely financial reporting.

You will work with PIs, central offices, and departmental staff to ensure proper budgeting, cost allocations, and adherence to sponsor requirements. This role is on-site and pays hourly with benefits.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.

Responsibilities

• Review award documents for terms and conditions and interpret policies.
• Complete award setup in UFIRST, including routing agreements, subawards, and subprojects.
• Facilitate submission of non-fiscal compliance items to DSP prior to award setup (IRB, IACUC, SFI, export control).
• Ensure timely payroll distribution setup for project personnel.
• Process modifications in UFIRST (funding changes, no-cost extensions, rebudgets).
• Maintain project summaries and meet with PIs at least once per semester.
• Monitor expenditures alignment with budgets and regulations.
• Support subrecipient monitoring and timely approvals to C&G.

Skills

Budgeting

Grant administration

Regulatory compliance

Communication skills

Data analysis

Education

Bachelor's degree or equivalent

Tools

UFIRST

PeopleSoft

Microsoft Excel

Job description

The University of Florida is seeking a Research Administrator I to manage complex grant and contract administration on sponsored projects at the main campus in Gainesville, FL. You will coordinate pre- and post-award activities, ensure regulatory compliance, and drive timely financial reporting.

You will work with PIs, central offices, and departmental staff to ensure proper budgeting, cost allocations, and adherence to sponsor requirements. This role is on-site and pays hourly with benefits.