Grants & Records Clerk (Remote/Hybrid)

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 37,000 - 46,000; Full time

Job summary

Commonwealth of Pennsylvania in Harrisburg is seeking a Clerical Assistant 3 to support the Division of Federal Programs and statewide K-12 grants. You will process federal grant applications, manage documents, monitor timelines, and support schoolwide program activities.

The role involves timekeeping duties and communication tasks, with potential telework options part-time and a requirement to report to the Harrisburg office at least one day per week; starting salary is $41,506 and the position

Qualifications

• One year as a Clerical Assistant 2 or equivalent experience.
• One year of moderately complex clerical experience.
• Equivalent combination of experience and training.

Responsibilities

• Grant Application Processing: Review and track federal grant submissions from LEAs, verify completeness, and assist with approval workflow.
• Document Management: Maintain files, scan and upload documents, and organize records for federal program activities.
• Monitoring Support: Generate letters, track corrective action timelines, and assist staff during oversight processes.
• Schoolwide Program Assistance: Prepare packets, track grant agreements, respond to inquiries, and support regional coordinators.
• Communication Support: Respond to written and telephone inquiries, prepare memos, and proofread documents for accuracy.
• Timekeeping Tasks: Calculate and review overtime, update schedules, and maintain payroll records for wage employees.

Job description

Commonwealth of Pennsylvania in Harrisburg is seeking a Clerical Assistant 3 to support the Division of Federal Programs and statewide K-12 grants. You will process federal grant applications, manage documents, monitor timelines, and support schoolwide program activities.

The role involves timekeeping duties and communication tasks, with potential telework options part-time and a requirement to report to the Harrisburg office at least one day per week; starting salary is $41,506 and the position