Part-Time Administrative Assistant - PNW Accessibility Center

Purdue University Northwest; Hammond (IN); On-site; USD 19,000 - 22,000; Part time

Job summary

Purdue University Northwest's Accessibility Center is seeking a Part-Time Temporary Administrative Assistant to provide administrative, customer service, accommodated test proctoring, and program support for PAC. This position serves as a primary contact for students, faculty, staff, and external partners in Hammond, Indiana.

Responsibilities include coordinating accommodations, exam services, student intake processes, and accessibility resources, while providing data entry, records maintenance,

Qualifications

• High school diploma or GED required.
• Two years of administrative support or related experience.
• Experience handling confidential records and sensitive information.
• Experience using databases and Microsoft Office applications.

Responsibilities

• Communicate with prospective and current students regarding PAC services and eligibility.
• Process intake communications and required documentation.
• Verify student information within AIM.
• Assist with accommodation applications and release of information forms.
• Schedule intake appointments and coordinate with Access Coordinators.
• Provide guidance on scheduling exams and distributing accommodation letters.

Skills

Organizational skills

Time-management

Verbal communication

Written communication

Attention to detail

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office

SharePoint

Databases

Job description

Overview for Administrative Assistant

The PNW Accessibility Center is seeking a Part-Time TemporaryAdministrative Assistant. The Administrative Assistant providescomprehensive administrative, customer service, accommodated testproctoring, and program support for the PNW Accessibility Center(PAC). This position serves as a primary point of contact forstudents, faculty, staff, and external partners, assisting with thecoordination of academic accommodations, exam services, studentintake processes, and accessibility-related resources.

Pay:

• $15.00/hour

Schedule:

• Monday-Friday 12:30-4:30
• Up to 20 hours per week for academic year – hours based onbusiness need

Duties and Responsibilities for Administrative Assistant

• Communicate with prospective and current students regarding PACservices, application processes, and eligibility requirements.
• Send applicant communications, including information about theintake process, required documentation, and orientationmaterials.
• Verify student information, including PNW identificationnumbers and university email addresses, within accessibleInformation Management (AIM).
• Request and process medical documentation and Release ofInformation (ROI) forms from students for healthcare providers,schools, and other agencies as needed.
• Assist students with completing and updating accommodationapplications and resolving application issues.
• Schedule intake appointments and meetings with AccessCoordinators, students, faculty, and staff.
• Follow up with students regarding application status andaccommodation requests.
• Provide guidance to students on scheduling exams anddistributing accommodation letters through AIM.

Exam and Accommodation Support

• Schedule accommodated exams and quizzes in accordance withstudent accommodation plans.
• Request exams and testing instructions from faculty asneeded.
• Proctor accommodated examinations and ensure compliance withaccommodations and testing procedures.
• Assist students with transferring responses from paper-basedexams into Brightspace when required by approvedaccommodations.
• Communicate with faculty regarding student questions orconcerns that arise during examinations.
• Set up and monitor testing equipment, including cameras andtesting stations.
• Maintain clean, organized, and secure testingenvironments.
• Upload completed examinations and related testing documentationinto designated systems.

Administration and Office Operations

• Answer telephone calls, respond to emails, and provide customerservice to students, faculty, staff, and visitors.
• Maintain electronic records and upload files to SharePoint andother departmental systems.
• Print, process, and maintain Testing Information Forms (TIFs)and related documentation.
• Update departmental databases, spreadsheets, and trackingsystems, including lobby interaction records.
• Support routine office operations and perform generaladministrative duties as assigned.
• Data entry
• Support projects and events as requested

Education for Administrative Assistant

• High school diploma or GED required.
• Associate degrees in Office Administration, BusinessAdministration, Education, Disability Services, or a related fieldpreferred.

Experience for Administrative Assistant

• Two (2) years of administrative support, customer service,higher education, student services, disability services, healthcareadministration, or related experience.
• Experience working with confidential records and sensitiveinformation.
• Experience using databases, document management systems, andMicrosoft Office applications

Core Competencies for Administrative Assistant

• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to maintain confidential student and medicalinformation.
• Strong attention to detail and customer serviceorientation.
• Ability to manage multiple priorities in a fast-pacedenvironment.

Additional Information

Purdue will not sponsor employment authorization for thisposition

Professional references will be verified prior to any offer ofemployment. Employment is contingent upon completion of successfulbackground check along with a motor vehicle records check ifapplicable.

Purdue University Northwest is an equal opportunity/equal access university.

Purdue University Northwest (PNW) is a student-centered universitythat transforms lives through innovative education, impactfulresearch and community engagement. Located in Northwest Indiana inthe greater Chicago area and near the Indiana Dunes National Park,PNW serves approximately 9,000 students, including 6,000 corestudents, in a wide range of academic programs at thebaccalaureate, master’s and applied doctoral levels.

Purdue Northwest employs more than 1,000 faculty and staff membersfor operations at its main campus in Hammond, Ind., and its branchcampus in Westville, Ind., plus additional sites in NorthwestIndiana including the Gabis Arboretum near Valparaiso, Ind. PNW’svalues reflect the university’s commitment to respect, innovation,a student-centric university, and excellence.

PNW is consistently ranked among the best public regionaluniversities in U.S. News & World Report’s annual Best Collegesreport and is recognized as a First Scholars institution as well anInnovation and Economic Prosperity University. With its vision tocultivate leaders, inspire excellence, and impact our world, PNWadvances the socioeconomic mobility of its students and positivelyimpacts regional development.

FLSA Status

Non-Exempt