Grants & Programs Operations Coordinator

Creative West; Denver (CO); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Employer-paid health insurance

Employer-paid life and disability保险

Dental insurance partially subsidized

401(k) with up to 5% match

Generous vacation and sick leave

10 paid holidays, plus week off

Job summary

Creative West is seeking a Grants, Awards and Programs Coordinator to provide coordination, systems, technology, and operational support across the GAP portfolio. The role reports to the Director of Grants, Awards and Programs and requires maintaining calendars, forms, and workflows to keep work moving forward.

Ideal candidates have 3–5 years in project coordination or grants administration and a bachelor’s degree or equivalent in arts administration or related field.

Qualifications

• 3–5 years of relevant professional experience in project coordination, program operations, or grants administration.
• Bachelor’s degree or equivalent experience in arts administration or related field.
• Experience with grantmaking workflows and nonprofit processes is beneficial.

Responsibilities

• Maintain GAP’s Asana environment and fiscal-year implementation calendar.
• Monitor upcoming and overdue tasks and escalate delays.
• Coordinate departmental calendars and timelines across programs.
• Translate meetings into documented tasks with owners and deadlines.
• Support continuous improvement of GAP workflows and tools.
• Serve as GAP’s primary Zoom producer for major virtual programs and meetings.
• Support digital forms, registrations, tracking, and communications.

Skills

Project coordination

Grants administration

Nonprofit administration

Program operations

Communication

Education

Bachelor’s degree or equivalent experience

Tools

Asana

Google Workspace

Formstack

GO Smart

Sigma

Job description

Creative West is seeking a Grants, Awards and Programs Coordinator to provide coordination, systems, technology, and operational support across the GAP portfolio. The role reports to the Director of Grants, Awards and Programs and requires maintaining calendars, forms, and workflows to keep work moving forward.

Ideal candidates have 3–5 years in project coordination or grants administration and a bachelor’s degree or equivalent in arts administration or related field.