Grant Operations Coordinator

Goodstack; Sacramento (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Goodstack is seeking a Grant Operations Administrator to provide essential administrative support, ensuring grant applications move smoothly from intake to final submission. You will manage calendars, extract portal questions, assemble submissions, and perform final quality checks before hitting submit.

Ideal candidates have 0-2 years in administrative roles, with strong data entry, proofreading, and deadline management skills. Notion, Google Workspace, and CRMs familiarity is a plus.

Qualifications

• Exceptional precision in data entry, copy-pasting, and proofreading.
• An eye for spotting formatting errors, broken links, or incomplete fields.
• Ability to manage multiple deadlines and calendars.

Responsibilities

• Grant Calendar & Schedule Management: Create, update, and maintain structured grant calendars for assigned non-profit clients to track upcoming deadlines and submission milestones.
• Monitor key internal target dates to ensure writers, admins, and clients stay on track for timely submission.
• Question Extraction & Portal Setup: Access funder portals and application software to extract exact questions, word limits, and formatting rules; format into templates for Grant Writers.
• Application Completion & Form Assembly: Input and copy-paste content into funder portals; attach necessary supporting documents; ensure all fields are filled.
• Quality Assurance & Coherence Check: Proofread and format to ensure coherence with portal fields and limits.
• Submission Execution & Logging: Submit final grant applications and record confirmations in AgentPro.

Skills

Attention to detail

Data entry

Proofreading

Deadline management

Software navigation

Written English

Tools

Notion

Google Workspace

CRMs

Job description

Goodstack is seeking a Grant Operations Administrator to provide essential administrative support, ensuring grant applications move smoothly from intake to final submission. You will manage calendars, extract portal questions, assemble submissions, and perform final quality checks before hitting submit.

Ideal candidates have 0-2 years in administrative roles, with strong data entry, proofreading, and deadline management skills. Notion, Google Workspace, and CRMs familiarity is a plus.