Grants Program Support Specialist

South Orange County Community College District; Mission Viejo (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

South Orange County Community College District in Irvine Valley College is seeking an administrative assistant to provide word processing and other computer operation services in support of a grant-funded program.

Under general supervision, duties include preparing letters, course materials, reports, and board agendas; serving as receptionist and handling inquiries from students, faculty, staff, and the public.

Qualifications

• Two years of specialized clerical or office experience with public contact.
• Strong typing and data entry skills; proficient with office software.
• Ability to organize information, maintain files, and follow procedures.

Responsibilities

• Provide word processing and computer operation support for the grant program.
• Prepare letters, manuals, syllabi, handbooks, course materials, agendas, reports; create and maintain originals.
• Serve as receptionist; answer calls, provide program information, and route inquiries to staff.
• Proctor tests; maintain testing environment and confidentiality of test materials.
• Develop and prepare graphics, brochures, and other documents using desktop publishing tools.
• Maintain accurate files and records; monitor logs and data for current information.
• Assist students and staff with orientation and required paperwork; respond to questions.

Skills

Word processing

Office procedures

Spreadsheets

Databases

Public relations

Receptionist duties

Education

High school diploma or equivalent

College coursework in business administration desirable

Tools

Desktop publishing software

Graphic design software

Job description

South Orange County Community College District in Irvine Valley College is seeking an administrative assistant to provide word processing and other computer operation services in support of a grant-funded program.

Under general supervision, duties include preparing letters, course materials, reports, and board agendas; serving as receptionist and handling inquiries from students, faculty, staff, and the public.