Executive Assistant to District Leaders

Orange County Public Schools; Orlando (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Orange County Public Schools is seeking an experienced administrative support professional to assist senior management in a fast-paced district office environment. The role includes customer service, complex word processing, report preparation, and creating PowerPoint presentations.

The position serves as a lead to clerical staff and requires coordinating schedules, maintaining records, and supporting budgeting and procurement activities with accuracy and discretion.

Qualifications

• Associate’s degree with course work emphasis in secretarial science; supplemented by minimum five (5) years previous experience and/or training that includes bookkeeping, secretarial, and customer service; or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.

Responsibilities

• Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
• Coordinates and prioritizes work plans with senior management; schedules daily, weekly, monthly meetings and appointments, adjusts work plans to meet unscheduled events.
• Initiates critical thinking in problem solving and decision making, as necessary and exercises good judgment in resolving customer service issues.
• Serves as office lead to clerical/secretarial staff through the establishing and implementing of office procedures; conducting meetings with support staff and coordinating staff schedules to ensure office coverage.

Skills

Customer service

Office administration

Secretarial skills

Communication

Scheduling

Education

Associate’s degree in secretarial science

Tools

Word processing

PowerPoint

Mainframe HR/payroll

Job description

Orange County Public Schools is seeking an experienced administrative support professional to assist senior management in a fast-paced district office environment. The role includes customer service, complex word processing, report preparation, and creating PowerPoint presentations.

The position serves as a lead to clerical staff and requires coordinating schedules, maintaining records, and supporting budgeting and procurement activities with accuracy and discretion.