Grants Operations & Systems Leader

OpenAI Foundation; San Francisco (CA); On-site; USD 220,000 - 260,000; Full time

Job summary

OpenAI Foundation seeks a Grant Operations Director to own the GMS, lead policy and workflow improvements, and partner with program, Finance and Legal to drive efficient grantmaking. The role combines hands-on administration with strategic process design to support mission-aligned grant outcomes.

You will work in a small, growing team, review grants daily, and manage data quality, reporting, and user support, ensuring robust controls and scalable operations as capacity expands.

Qualifications

• 10+ years of grants management or related experience, including due diligence and compliance.
• Experience managing staff and setting priorities.

Responsibilities

• Own the Foundation’s GMS as primary administrator and requirements lead.
• Conduct due diligence and compliance reviews for grants.
• Partner with Head of Grant Operations to improve processes and policies.
• Own grant data quality and operational reporting; develop dashboards.
• Coach colleagues on grants and systems; provide practical guidance.

Skills

GMS ownership

Due diligence

Policy and process design

Data reporting

Stakeholder collaboration

Change management

Grants lifecycle

Tools

Grants Management System (GMS)

Excel

Dashboards/Reporting tools

Job description

OpenAI Foundation seeks a Grant Operations Director to own the GMS, lead policy and workflow improvements, and partner with program, Finance and Legal to drive efficient grantmaking. The role combines hands-on administration with strategic process design to support mission-aligned grant outcomes.

You will work in a small, growing team, review grants daily, and manage data quality, reporting, and user support, ensuring robust controls and scalable operations as capacity expands.