Senior Grants Systems & Data Manager

The OpenAI Foundation; San Francisco (CA); On-site; USD 185,000 - 205,000; Full time

Job summary

The OpenAI Foundation in San Francisco, CA is seeking a Senior Grants Officer, Systems & Data to lead our grants management system (GMS) administration and act as the internal expert. You will own system configurations, data quality, and reporting to support our grantmaking.

On roughly a 40/60 split, you will handle hands-on grants management, due diligence, and compliance, while driving GMS improvements and cross‑functional collaboration with Finance, Legal, and program teams.

Qualifications

• Hands-on experience administering a grants management system, including configuring workflows and reporting.
• 6+ years of grants management experience, incl. full lifecycle from due diligence to post-award.
• Knowledge of international grant administration is helpful.
• Strong data analysis, reconciliation, and dashboard-building skills.
• Ability to translate needs into system requirements and lead projects.
• Clear communication and cross-team collaboration.

Responsibilities

• Serve as the Foundation’s primary GMS administrator and expert.
• Support implementation and ongoing system configuration with approvals.
• Conduct due diligence and compliance reviews; identify risks.
• Manage assigned grants through lifecycle including payments and closeout.
• Develop reports and dashboards; reconcile grants with Finance.
• Create GMS guidance and train colleagues.

Skills

GMS administration

Grants lifecycle management

Data analysis

Project management

Stakeholder collaboration

Compliance knowledge

Tools

Grants Management System (GMS)

Job description

The OpenAI Foundation in San Francisco, CA is seeking a Senior Grants Officer, Systems & Data to lead our grants management system (GMS) administration and act as the internal expert. You will own system configurations, data quality, and reporting to support our grantmaking.

On roughly a 40/60 split, you will handle hands-on grants management, due diligence, and compliance, while driving GMS improvements and cross‑functional collaboration with Finance, Legal, and program teams.