Grants & Operations Lead — Foundation Systems & Impact

Hilb Group HR Consulting Practice; Needham (MA); Hybrid; USD 100,000 - 130,000; Full time

Benefits offered by this job

Full medical insurance

Dental and vision coverage

403(b) retirement plan with employer |

Job summary

The Grants & Operations Manager at Trefler Foundation in Needham, MA offers leadership of grants administration and operational support to senior leadership. Hybrid work arrangement and a strong emphasis on systems-building, data accuracy, and strategic project delivery help advance educational, health, and mobility initiatives.

You will own the Foundant grants management system, design dashboards, ensure compliance, manage grant cycles, and prepare materials for trustees, while collaborating

Qualifications

• Bachelor's degree or equivalent required.
• 5+ years of relevant experience, including 2+ years at a private foundation or similar organization.
• Experience with grants management systems (Foundant preferred).
• Strong analytical and data management skills.
• Excellent written and verbal communication skills.
• Proficiency using a MacBook.

Responsibilities

• Own and administer the Foundation's grants management system (Foundant).
• Lead development, refinement, and optimization of grants workflow processes; continuously improve the GMS.
• Design and maintain dashboards, reports, templates, and forms.
• Ensure data accuracy, compliance, and strong internal controls across all grant activities.
• Manage grant cycles, timelines, and payment workflows.
• Support the President in advancing strategic priorities and prepare materials for trustees' meetings.
• Assist with calendar management and scheduling.
• Draft communications for internal and external stakeholders.
• Support event planning and logistics.

Skills

Grant management

Project management

Data analysis

Communication

MacOS proficiency

Stakeholder collaboration

Education

Bachelor's degree or equivalent

Tools

Foundant

Job description

The Grants & Operations Manager at Trefler Foundation in Needham, MA offers leadership of grants administration and operational support to senior leadership. Hybrid work arrangement and a strong emphasis on systems-building, data accuracy, and strategic project delivery help advance educational, health, and mobility initiatives.

You will own the Foundant grants management system, design dashboards, ensure compliance, manage grant cycles, and prepare materials for trustees, while collaborating