Grants & Operations Manager

Hilb Group HR Consulting Practice; Needham (MA); Hybrid; USD 100,000 - 130,000; Full time

Benefits offered by this job

Full medical insurance

Dental and vision coverage

403(b) retirement plan with employer |

Job summary

The Grants & Operations Manager at Trefler Foundation in Needham, MA offers leadership of grants administration and operational support to senior leadership. Hybrid work arrangement and a strong emphasis on systems-building, data accuracy, and strategic project delivery help advance educational, health, and mobility initiatives.

You will own the Foundant grants management system, design dashboards, ensure compliance, manage grant cycles, and prepare materials for trustees, while collaborating

Qualifications

• Bachelor's degree or equivalent required.
• 5+ years of relevant experience, including 2+ years at a private foundation or similar organization.
• Experience with grants management systems (Foundant preferred).
• Strong analytical and data management skills.
• Excellent written and verbal communication skills.
• Proficiency using a MacBook.

Responsibilities

• Own and administer the Foundation's grants management system (Foundant).
• Lead development, refinement, and optimization of grants workflow processes; continuously improve the GMS.
• Design and maintain dashboards, reports, templates, and forms.
• Ensure data accuracy, compliance, and strong internal controls across all grant activities.
• Manage grant cycles, timelines, and payment workflows.
• Support the President in advancing strategic priorities and prepare materials for trustees' meetings.
• Assist with calendar management and scheduling.
• Draft communications for internal and external stakeholders.
• Support event planning and logistics.

Skills

Grant management

Project management

Data analysis

Communication

MacOS proficiency

Stakeholder collaboration

Education

Bachelor's degree or equivalent

Tools

Foundant

Job description

Grants & Operations Manager

Needham, MA (Hybrid)

Our client, Trefler Foundation, is a Boston-area philanthropic organization established in 1997 by Pam and Alan Trefler. The Foundation supports innovative, community-driven initiatives focused on educational opportunities, healthcare access and economic mobility, with a strong emphasis on underserved communities in and around Boston. Guided by the philosophy of “following passion, not precedent,” the Foundation partners with local organizations to invest in bold ideas that create lasting social impact and strengthen community well-being.

The Grants & Operations Manager plays a pivotal role in advancing the Foundation's mission by leading the administration of grantmaking operations and supporting key organizational initiatives.

Reporting directly to the President and partnering closely with the Vice President of Program & Operations, this highly visible position serves as the primary steward of the Foundation's grants management system (GMS) and related workflows.

In addition to grants administration, the Grants & Operations Manager provides operational and project support to the President, helping to advance organizational priorities and ensure the Foundation operates efficiently and effectively.

This role is ideal for a highly organized, proactive professional who enjoys building systems, managing details, and driving continuous improvement. Success in this position requires a balance of strategic thinking and hands‑on execution, along with the ability to thrive in a collaborative, mission‑driven environment.

Key Responsibilities:

• Own and administer the Foundation’s grants management system (Foundant)
• Lead ongoing development, refinement, and optimization of the grants management workflow processes and procedures; continuously improve the GMS
• Design and maintain dashboards, reports, templates, and forms
• Ensure data accuracy, compliance, and strong internal controls across all grant activities
• Manage grant cycles, timeline, and payment workflows
• Respond to internal and external data requests and produce insights and reporting
• Support the President in advancing strategic priorities
• Prepare materials for trustees and leadership meetings
• Assist with calendar management and scheduling
• Draft communications for internal and external stakeholders
• Support event planning and logistics

Qualifications:

• Bachelor's degree or equivalent combination of education and experience required
• 5+ years of relevant professional experience, including 2+ years at a private foundation or other comparable organization
• Strong experience with databases or grants management systems (Foundant preferred)
• Demonstrated success managing projects from planning through execution
• Strong analytical and data management skills
• Excellent written and verbal communication skills
• Proficiency using a MacBook

Compensation/Benefits:

• The salary range for this role is $100,000-$130,000. Salary will be determined based on experience, education, and other factors.
• 100% employer-paid medical, dental, vision, and short- and long-term disability insurance
• 403 (b) retirement plan with employer match

Our client, Trefler Foundation, is an equal opportunity employer that believes broad perspectives, backgrounds and multidisciplinary approaches are fundamental to bringing new sustainability solutions to market. They are committed to fostering a diverse and inclusive workplace and encourage applicants from all backgrounds to apply. Trefler Foundation does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other legally protected status. If you require accommodation during the application or interview process due to a disability, please contact us to make the necessary arrangements.