Grants & Operations Coordinator

Fwd Us; Washington (District of Columbia); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401k matching

Paid time off

Holiday schedules

Gym reimbursement

Student loan repayment

Professional development

Job summary

FWD.us is seeking a Grants & Operations Assistant to support grant-funded work under the COO. You’ll help with administration, data entry, and compliance across proposals, budgets, and reporting.

In this role you’ll assist finance and operations, keep audit-ready files, and coordinate vendor contracts, expenses, and monthly reconciliations. They value organization, independence, and proactive problem solving.

Qualifications

• Experience with a CRM and spreadsheets (Excel/Sheets).
• Organized, detail oriented with quality outcomes.
• Able to work independently and with a team, communicating clearly.

Responsibilities

• Support grant administration, including paperwork, W-9s and compliance docs.
• Maintain audit-ready grant files from proposal to final report.
• Manage data in funder portals and grant management systems.
• Support monthly financial reconciliations and expense coding.
• Coordinate vendor paperwork and contract administration.

Skills

CRM experience

Attention to detail

Independent & collaborative

Strong communication

Fast learner

Proactive problem solving

Tools

Microsoft Excel

Google Sheets

CRM systems

Job description

FWD.us is seeking a Grants & Operations Assistant to support grant-funded work under the COO. You’ll help with administration, data entry, and compliance across proposals, budgets, and reporting.

In this role you’ll assist finance and operations, keep audit-ready files, and coordinate vendor contracts, expenses, and monthly reconciliations. They value organization, independence, and proactive problem solving.