Grants & Operations Administrative Specialist

Vets Hired; Daytona Beach (FL); On-site; USD 38,000 - 46,000; Full time

Job summary

Vets Hired in Daytona Beach, FL, seeks an Administrative Assistant to provide essential administrative and operational support across departments. This role coordinates grant activities, budgets, records, communications, scheduling, and procurement to ensure smooth office operations.

The ideal candidate has an Associate degree in Business or related field with 3–5 years of administrative experience, strong organizational and communication skills, and proficiency in Microsoft Office and

Qualifications

• Associate degree or equivalent post-secondary education in Business or related field.
• 3–5 years administrative experience.
• Strong administrative, organizational, and customer service skills.
• Experience with budget tracking and financial recordkeeping.
• Knowledge of Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Experience using enterprise information systems.
• Strong analytical, research, and problem-solving abilities.
• Ability to prioritize multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Provide administrative and operational support for departmental activities (grant administration, budget tracking, records management, communications, scheduling, procurement, and office coordination).
• Serve as liaison between internal departments and stakeholders and ensure efficient office operations and documentation.
• Perform grant-related proposal processing, award documentation, and data entry.
• Prepare and monitor grant budgets and related financial records.
• Maintain accurate grant files and departmental records; manage electronic data in organizational systems.
• Coordinate onboarding activities and maintain department webpages and internal documentation.
• Process purchase requisitions, invoices, procurement card transactions, and office supply orders; track budgets.
• Coordinate office equipment and facility maintenance; manage calendars, meetings, and minutes.
• Review documents for completeness, accuracy, and on-time completion.

Skills

Administrative support

Budget tracking

Data entry

Microsoft Office

Communication

Education

Associate degree in Business

Tools

Microsoft Office Suite

Job description

Vets Hired in Daytona Beach, FL, seeks an Administrative Assistant to provide essential administrative and operational support across departments. This role coordinates grant activities, budgets, records, communications, scheduling, and procurement to ensure smooth office operations.

The ideal candidate has an Associate degree in Business or related field with 3–5 years of administrative experience, strong organizational and communication skills, and proficiency in Microsoft Office and