Grants Office Associate - Flexible, Impactful Admin

Illinois Comptroller; Springfield (IL); Hybrid; USD 46,000 - 61,000; Full time

Benefits offered by this job

Flexible work schedules

Health, Life, Vision, and Dental Insur

Pension Plan

Sick days

Vacation days

Personal Days

Paid holidays

Job summary

Illinois Department of Healthcare and Family Services is seeking a Grants Office Associate to provide essential office support for the Grants Management team. The role supports grant administration, coordinates communications, prepares reports and maintains confidential records.

The ideal candidate will have strong organizational skills, accuracy, and the ability to handle multiple priorities in a fast-paced environment, with proficiency in Microsoft Office applications and the ability to work

Qualifications

• Requires completion of high school and two years of office experience.
• Ability to keyboard accurately at 45 words per minute.
• Experience with Microsoft Office Suite preferred.
• Experience providing clerical support to an organizational director/administrator.
• Experience interacting with internal and external stakeholders.

Responsibilities

• Provide complex, specialized clerical and general office support for Grants Management.
• Serve as receptionist for Grants Process and Compliance Administrator.
• Draft correspondence, letters, memoranda, charts, and reports.
• Develop reports on employees, programs and situations using Microsoft Office.
• Maintain confidential files and mail control for the Grants Administrator.
• Perform other duties within the scope of duties listed.

Skills

Typing 45 wpm

Education

High school diploma

Tools

Microsoft Office

PowerPoint

Visio

Job description

Illinois Department of Healthcare and Family Services is seeking a Grants Office Associate to provide essential office support for the Grants Management team. The role supports grant administration, coordinates communications, prepares reports and maintains confidential records.

The ideal candidate will have strong organizational skills, accuracy, and the ability to handle multiple priorities in a fast-paced environment, with proficiency in Microsoft Office applications and the ability to work