Grants Administration Specialist

State-of-Illinois; Springfield (IL); Hybrid; USD 46,000 - 61,000; Full time

Benefits offered by this job

Flexible work schedules

Health, Life, Vision, Dental Insurance

Pension Plan

Job summary

The Illinois Department of Healthcare and Family Services is seeking a Grants Office Associate to provide essential administrative support for the Grants Management team. This role focuses on coordinating communications, preparing reports, maintaining confidential records, and assisting with day-to-day operations.

The ideal candidate will be organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while using Microsoft Office applications.

Qualifications

• Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience
• Requires the ability to keyboard accurately at 45 words per minute

Responsibilities

• Perform a variety of complex, specialized, clerical and general office support functions for the Grants Management team
• Serve as receptionist for the Grants Process and Compliance Administrator
• Drafts correspondence and keyboards letters, memoranda, charts, and statistical reports
• Develops information and special reports on employees, programs, and situations in response to inquiries, complaints, regarding the administration and implementation of program grants and confidential information utilizing Microsoft Office suite software
• Establishes and updates the Grants Process and Compliance Administrator’s personal and confidential files
• Prepares and monitors the Grants Process and Compliance Administrator’s mail control and special assignment tracking system
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Skills

Keyboarding

Communication

Education

High school diploma

2 years office experience

Tools

Microsoft Office Suite

Job description

The Illinois Department of Healthcare and Family Services is seeking a Grants Office Associate to provide essential administrative support for the Grants Management team. This role focuses on coordinating communications, preparing reports, maintaining confidential records, and assisting with day-to-day operations.

The ideal candidate will be organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while using Microsoft Office applications.