Grants Manager 2 Position

Inside Philanthropy; Fitchburg, Northern (WI, KY); Hybrid; USD 45,000 - 52,000; Full time

Job summary

Boys and Girls Club of Dane County is seeking a Grants Manager 2 to support grant revenue goals under the Senior Director of Grants & Compliance. The role involves researching opportunities, writing proposals, and coordinating with department heads to match funding with program needs.

Strong organizational and writing skills are essential for timely deliverables. Responsibilities include managing grant lifecycles, tracking deadlines, and collaborating with finance for budgets.

Qualifications

• Excellent written and verbal communication abilities.
• Demonstrated initiative in pursuing funding opportunities and grants.
• Strong planning, scheduling, and project management capabilities.
• Proven decision-making with data-driven insights.
• Ability to coordinate with multiple departments and stakeholders.

Responsibilities

• Research and identify grant opportunities to meet revenue goals.
• Lead the development, writing, and submission of grant proposals.
• Manage grant lifecycles, reporting, and renewals.
• Coordinate with departments to align program needs and funding.
• Support donor relations and grant deliverables.

Skills

Communication skills

Personal initiative

Planning & organizing

Decision making

Team collaboration

Job description

Grants Manager 2

Fitchburg, WI

Description

Position Title

Grant Manager 2

Department

Development

Primary Locations

Candidates must be able to work in person at our Mckenzie Regional Workforce Center.

McKenzie Regional Workforce Center located at 5215 Verona Road, Fitchburg, WI 53711

Reports To

Senior Director of Grants & Compliance

Position Level

Individual Contributor

Direct Service Position

No

Exemption Status

Exempt (Salaried)

Salary Range: 45k-52k

Date Last Reviewed

8/27/2026

Boys and Girls Club of Dane County is currently looking for a Grants Manager! Must be flexible, have experience writing/submitting grants applications and keeping track of grant cycle process!

Applicants must be employed by Boys and Girls Club of Dane County as W-2 employees; contractors are ineligible.

Position Summary and Overall Job description

The Grant Manager 2 is responsible for supporting the grant revenue goals of the Boys and Girls Clubs of Dane County, working under the direction of the Senior director of Grants and Compliance. The Grants Manager 2 will proactively conduct thorough research to identify grant opportunities, write persuasive grant proposals to secure annual and multiyear funding, and collaborate with department heads to understand financial and programming needs to ensure sufficient resources are in place to meet annual objectives. The individual will also support relationship stewardship efforts in coordination with the resource development teams.

This role will serve as a central connector across departments, aligning funding strategies with programmatic priorities, tracking multi-year funding pipelines, and ensuring grant deliverables are met on time and in full.

The ideal candidate will bring excellent organizational and writing skills, familiarity with project management principles, and proven experience as a Grant Writer or in a similar role. Flexibility and adaptability are key, as this role may take on additional responsibilities in support of both organizations’ goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Grant Sourcing and Writing: 55 %

• Research and identify new government, corporate, foundation, and private funding prospects to achieve the organizational grant revenue goals including BGCDC’s Club services, AVID/TOPS education initiatives, skilled trades classes, community initiatives
• Lead the development, writing, and submission of grant proposals to federal, state, and private funding agencies
• Generate high-quality proposals, narratives, applications, and supporting documents that comply with the guidelines and expectations of each funding agency and BGCDC
• Place particular emphasis on securing funding for key initiatives as defined by the organization’s strategic priorities and in communication with the leadership team
• Collaborate with relevant staff at both organizations to research, draft, edit and submit letters of inquiry, concept papers, and grant proposals.

Administrative: 40%

• Manage the lifecycle of awarded grant, ensuring timely reporting, accurate tracking, and successful pre-, mid-, and post-cycle reviews to support renewals or follow-up opportunities.
• Develop and maintain an up-to-date, comprehensive annual grants calendar throughout the fiscal year, with a special focus on reoccurring grants.
• Manage grant records within both organizations’ CRM systems and according to organizational procedures.
• Monitor grant awards, deadlines, and required deliverables, proactively updating internal stakeholders.
• Meet regularly with department leaders to assess current and future funding needs in collaboration with the Senior Director of Grants and Compliance and CEO.
• Document and train staff in grants procedures.
• Coordinate and track the progress of submitted proposals.
• Partner with finance teams to prepare accurate grant budgets.
• Lead meetings with grant writers, ensuring that applications are submitted in accordance with grant calendars.
• Spearhead grant processes by developing tools and resources such as data collection templates and outcome measurement guides.

Donor Relations: 5%

• Support funder cultivation and stewardship efforts, fostering strong relationships on behalf BGCDC as assigned by the Senior Director of Grants and Compliance and CEO.
• Contact prospective funders, including through cold outreach, and bring in development teams when appropriate.
• Prepare grantor acknowledgments and thank-you materials as needed.
• Collaborate with BGCDC’s Senior Director of Grants and Compliance to align donor relationship strategies.
• Work with marketing and communications staff to ensure proper funder recognition in compliance with grant agreements.

Additional Responsibilities:

• Foster a collaborative and positive work environment, promoting teamwork and professional development.
• Must be able to travel throughout Dane County. A valid WI driver’s license and insurance are required if using a personal vehicle.

Budget Responsibilities:

Support efforts to achieve approximately $4 million in combined annual grant revenue to advance the missions and programs of BGCDC. Responsible for ensuring fiscal stewardship and compliance with grant-funded programs.

RELATIONSHIPS

Internal and external relationships are essential to the role.

Internal:

Maintain close, regular communication with program and administrative staff at BGCDC, as well as with the Director of Grants and Compliance. Collaborate across departments to facilitate program alignment and compliance.

External:

Build and maintain relationships with funders, community partners, vendors, and collaborators that support grant-related efforts for both organizations. Represent BGCDC in a professional, mission-aligned manner in all external interactions.

Knowledge, Skills and Abilities

Communication Skills: Informing, Listening, Presenting, Writing

Personal Initiative Skills: Contributing to a Positive Work Environment, Organizational Awareness, Personal Development, Proactivity, Professional Development, Striving For Excellence

Planning Skills: Action Planning and Organizing, Business Planning, Monitoring, Project Management, Recruitment, Strategic Planning, Time Management

Decision-Making Skills: Analyzing, Fact Finding, Innovating, Judgment, Problem Solving, Systemic Thinking

Working Conditions and Physical Demands: Notable Conditions or physical exertion are considered essential duties

Ability to read and interpret safety