Grants Management Specialist

GAP SOLUTIONS INC; Bethesda (MD); On-site; USD 90,000 - 120,000; Full time

Job summary

GAP Solutions Inc. on behalf of the National Institutes of Health seeks a Grants Management Specialist to support NHLBI in reviewing, analyzing, processing, and coordinating grant‑related actions in Bethesda, MD. This position requires strong organizational skills and a thorough understanding of NIH policies.

You will engage with grantees and Federal staff, manage documentation, ensure compliance, and contribute to portfolio analytics and funding planning for NHLBI programs.

Qualifications

• Bachelor’s degree or equivalent specialized experience.
• Eight years of NIH grants management experience within the past three years.
• Experience with eRA IMPACII Grants Management Module.
• Ability to interpret and apply appropriate regulations, policies and procedures.

Responsibilities

• Triage competing and non-competing grant applications.
• Set work priorities and follow up to ensure required documentation is received.
• Review grant applications for bars to funding and policy concerns.
• Perform budget and regulatory analyses of grant applications.
• Prepare correspondence and coordinate with grantees and Federal staff.
• Assist in OGM supplements, funding, and portfolio analysis.

Skills

Communication

Organization

Regulatory knowledge

Education

Bachelor’s degree or equivalent

Tools

eRA IMPAC II

Grants management systems

Job description

Job Details

• Level: Experienced
• Job Location: National Institutes of Health (NIH) - Main Campus/Bethesda - Bethesda, MD 20892
• Position Type: Full Time
• Education Level: Bachelors Degree
• Salary Range: $1.00 - $2.00 Salary/year
• Travel Percentage: None
• Job Shift: Day
• Job Category: Other

Position Objective: The Grants Management Specialist will provide support services to assist the National Heart, Lung, and Blood Institute (NHLBI), Division of Extramural Research Activities, Office of Grants Management (OGM) in carrying out grants management functions. The Grants Management Specialist will provide support services to satisfy the overall operational objectives of NHLBI within the National Institutes of Health by assisting with the review, analysis, processing, and coordination of grant-related actions and correspondence.

Duties and Responsibilities

• Triage competing and non-competing grant applications.
• Set appropriate work priorities, apply knowledge of organizational needs and deadlines, and follow up to ensure receipt of required documentation, including uploading documents to the official grant folder.
• Perform thorough review of competing grant applications, including identification of bars to funding, foreign involvement, and summary statement concerns, within specified timeframes, including timely issuance of award notices.
• Perform administrative analysis, including review of budget concerns, human and animal subject codes, and regulatory analyses of grant applications using basic knowledge of applicable NIH grant policies and NHLBI procedures.
• Facilitate communication and correspondence, including responses to inquiries and policy/procedural guidance for grantees and Federal staff.
• Serve as a resource of information by providing recommendations for grantee and Federal staff.
• Respond to communications including letters, memos, phone calls, and e-mails.
• Prepare correspondence that fully and accurately addresses administrative issues, including prior approvals, in a clear and concise manner.
• Collaborate with program and grantee staff on information required prior to award.
• Assist in OGM supplements.
• Assist in OGM funding.
• Assist in OGM portfolio analysis of pending awards.
• Work products and documents related to setting appropriate work priorities, applying knowledge of organizational needs and deadlines, and following up to ensure receipt of required documentation.
• Work products and documents related to performing analyses of grant applications and researching, evaluating, interpreting, and disseminating related regulations, policies, and procedures to grantees and Federal staff.
• Work products and records related to facilitating communication and correspondence, responding to communications and inquiries, and preparing correspondence.
• Work products and documents related to informing the Federal task leader and staff of administrative issues and developments related to prior approvals, additional funding documentation required prior to award, work with grantee staff in responding to questions and resolving problems, and assisting in OGM portfolio analysis through running various reports including pending end‑of‑year awards.

Qualifications

• Basic Qualifications:
• Bachelor’s degree in a related field, or equivalent specialized experience.
• Minimum eight (8) years of specialized experience performing NIH grants management activities within the past three (3) years.
• Experience with eRA IMPACII Grants Management Module.
• Ability to interpret and apply appropriate regulations, policies and procedures relating to complex grant issues.

Preferred Qualifications

• Ability to communicate effectively, orally and in writing, with non-technical and technical staff.
• Detail-oriented and possess strong organizational skills with the ability to prioritize multiple tasks and projects.

Additional Information

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

This position is contingent upon contract award.