Grants Management Associate (CF)

The Champlin Foundation - Cranston, RI; Cranston (RI); On-site; USD 55,000 - 75,000; Full time

Job summary

The Champlin Foundation in Cranston, RI is looking for a Grants Management Associate to manage its Grants Management System (GMS). This pivotal role involves maintaining online application dashboards, training staff, and ensuring quality control of data reporting.

The ideal candidate will have at least 5 years of experience in a relevant field such as nonprofit or philanthropy, be proficient in Microsoft Office, and possess strong organizational skills. A college degree or equivalent certification is required, along with excellent interpersonal capabilities.

Qualifications

• Minimum of 5 years professional experience in nonprofit or related sector.
• Technologically savvy and able to represent data graphically.
• Strong written communication skills for business correspondence and reports.

Responsibilities

• Maintain online application dashboards and data structure.
• Train staff and troubleshoot application system usage.
• Assist in development and implementation of grant management policies.

Skills

Microsoft Office proficiency

Experience with grants management software

Customer service acumen

Excellent interpersonal skills

Strong organizational skills

Education

College Degree or Certification

Tools

Grants Management Software

Foundant Software

Job description

As the largest private foundation in the State of Rhode Island with $400M in assets and making nearly $20M in grants annually, The Champlin Foundation values the quiet and steadfast approach that has been its hallmark. The Foundation is in an exciting and unique time of transition as it begins to innovate its internal processes, much of which will be central to the work of this newly created position of Grants Management Associate.

Start Date: February 19, 2019

Full Time, Exempt Employee

Permanent

Primary Responsibilities

Primary Administrator of Grants Management System (GMS) - Foundant

• Maintains Foundant online application dashboards, forms, templates, reports, and data structure
• Trains foundation staff and Committee members in its use; troubleshoots as necessary
• Provides technical assistance and support related to online application process to applicants and grantees
• Assists in monitoring grants management workflow processes and procedures; oversees quality control of data to ensure accurate and efficient reporting
• Assists Executive Director and Director of Grant Administration in development, writing, maintenance of all grant management policies and procedures; responsible for online implementation of such policies and procedures
• Produces data summaries, grant statistics, reports and analysis, as needed, for the Executive Director and other staff, Distribution Committee, and Trustee

Application Review & Evaluation Process

• Schedules, coordinates and occasionally participates in site visits and application related meetings for Executive Director, Director of Grant Administration, and Distribution Committee
• Assists in preparation of materials and reports for Distribution Committee

General Office Support

• Provides general administrative support when called upon to do so including telephone coverage, assisting with mailings; formatting, proofreading, and copy-editing written materials; and meeting setup, etc.

Qualifications

• Technologically savvy, Microsoft Office proficient, experience with grants management or similar database/CRM software systems essential
• Experience with Foundant a plus; ability to represent data graphically desirable
• Minimum of 5 years professional experience in relevant sector – nonprofit, philanthropy, government, higher education, or in a position with relevant job responsibilities
• College Degree, Certification or Credentials supportive of expected competencies
• Strong customer service acumen; excellent interpersonal and communications skills and ability to perform effectively in a small work environment
• Documented ability to write appropriate business correspondence and reports
• General understanding of the nonprofit business model; knowledge of Rhode Island’s nonprofit sector a plus
• Ability to objectively analyze a situation, evaluate pros & cons of any course of action
• Strong organizational skills; ability to multitask and manage numerous projects/deadlines at one time
• High energy, innate curiosity and willingness to learn