Finance and Administrative Manager

The available sources do not contain information about the verified current official company name.; Cranston, Northern (RI, KY); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Rhode Island Nonprofit Foundation is seeking a Finance and Administrative Manager to lead financial operations, HR policy support, and grantmaking due diligence. The role ensures compliance with private foundation regulations, manages payroll, benefits, and accounting, and collaborates with the Trustee and Distribution Committee on financial oversight.

Responsibilities include auditing coordination, Form 990 familiarity, and safeguarding resources through strong internal controls.

Qualifications

• Five years of accounting/finance and operations experience in public charity settings.
• Knowledge of not-for-profit GAAP and audit processes.
• Experience with Form 990; familiarity with 990PF is a plus.

Responsibilities

• Oversee payroll and benefits administration.
• Manage accounts payable and financial statements preparation.
• Oversee grantmaking activities and due diligence.
• Ensure compliance with private foundation regulations and tax requirements.
• Coordinate annual audit process and Form 990 filings.

Skills

Payroll management

Financial management

HR policy support

Grantmaking due diligence

Not-for-profit GAAP

Education

Bachelor’s degree in Accounting/Finance

Tools

QuickBooks Online

Excel

CRM systems

Grants management systems

BILL platform

Job description

Thank you for raising $5 million dollars for RI Nonprofits on 401Gives!

Finance and Administrative Manager

Job Information

• Description:

  The Finance and Administrative Manager has four core elements to its role - comptroller/financemanager, HR & policy support, general operations advisor, and grantmaking due diligence process. As part of the organizational management team, the Finance and Administrative Manager is responsible for safeguarding the Foundation’s compliance with all applicable accounting and tax regulations that apply to private foundations and its public charity status, managing payroll and benefits, accounts payable, and financial statements.

  A distinctive and critical component of this role is the oversight of grantmaking activities, which includes conducting rigorous financial health assessments of nonprofit applicant organizations. The Finance and Administrative Manager ensures that recipient organizations demonstrate the financial capacity, governance integrity, and regulatory standing required for effective stewardship of public and private resources. In coordination with the Trustee, this individual is responsible for monitoring and ensuring compliance with new legislation impacting private foundations and for all financial accounting, compliance, and risk management activities for the Foundation. The Finance and Administrative Manager is not involved with decisions regarding the investment of the corpus or managing the investment team in any way. The position is responsible for recording all investment activity in the financial statement and staffing regular meetings of the Distribution Committee’s Investment Liaison Committee with the Trustee and the investment team. This is a full-time, exempt position working 35 hours per week, with a start date of January 2027.

  See job posting url for more info.

Five years of related accounting/finance and operations experience at a higher level in public charity settings. Knowledge of not-for-profit GAAP is required. Strong experience coordinating the annual audit process; experience with the Federal Form 990 expected; familiarity with the 990PF a plus.

Skills:

Excellent organizational/administrative skills and attention to detail.
Able to prioritize work effectively and adjust to multiple demands. An interest in continuous learning, demonstration of initiative and sharing of ideas, working as part of a team without ongoing conflict, a high level of ethics and integrity

Ability to verbally present financial materials and direct the Foundation’s attention to critical financial issues for discussion and action. Skilled communicator with strong written, oral, interpersonal, and presentation skills; strong critical thinking and analytical skills; high level of emotional intelligence. Additionally, the Finance and Administrative Manager must be able to patiently communicate financial concepts, requirements, and expectations clearly to grantee organizations that may lack dedicated financial or accounting staff. Building applicant understanding and confidence rather than simply enforcing compliance is a core value for the Foundation.

Exceptional detail-oriented skills with the ability to multitask and manage numerous projects and deadlines at once; demonstrate a deep appreciation for procedure, compliance and data accuracy. Flexible and proactive work style with a learning mindset and a willingness to modify approaches as new information becomes available. Administratively self-sufficient; works well independently with minimal oversight while also collaborating with a small dynamic team. Knowledge of Rhode Island’s nonprofit sector preferred. Fluency with additional languages, especially Spanish, considered an advantage.

• Computer Skills:

  Proficient in QuickBooks Online and Excel. Solid experience with other MS Office applications and CRM or Grants Management systems. Experience with BILL or similar cloud-based financial operations platform. Familiarity with cybersecurity frameworks, tools, and best practices for small organizations is a plus.

• Education Required:

  Bachelor’s degree required, ideally in Accounting or Finance. Any combination of training and experience that will provide the required knowledge, skills and abilities will be considered

All candidates that apply before September 11, 2026, will be fully considered by the hiring committee. Candidates should submit a resume and cover letter describing their interest in this position, and salary requirements to:

Cynthia Butler, SPHR, SHRM-SCP
Butler & Associates Human Resources Consulting
[e-mail]