Grants & Invoicing Specialist

Housing Matters; Santa Cruz (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical plans

Dental coverage

Vision coverage

Life insurance

403b Retirement Savings matched up to

Employee Assistance Program (EAP) and

PTO plus 9 paid holidays

Job summary

Housing Matters in Santa Cruz, CA is seeking a Billing Specialist to join the financial compliance team. The role focuses on creating invoices and tracking payments for government grants and contracts, as a full-time hourly employee.

You will prepare invoices, ensure proper documentation, and collaborate with program staff to meet reporting and compliance requirements. The position offers medical, dental, vision, 403b, and PTO benefits.

Qualifications

• High school diploma or equivalent.
• Additional college coursework preferred.
• Three years of business office experience preferred.
• Proficient in Microsoft Excel and Word.
• Experience with Sage Intacct is a plus.

Responsibilities

• Maintain complete and accurate files for assigned contracts and update changes.
• Ensure expenditures follow federal, state, and county guidelines including documentation.
• Coordinate coding of expenditures for contracts.
• Prepare and send invoices and reports to agencies.
• Review budget to actual reports and manage monthly invoicing.
• Assist with external audits as needed.

Skills

Microsoft Office (Excel, Word)

Education

High school diploma or equivalent

College coursework preferred

Three years of business office experience, preferred

Tools

Sage Intacct

Job description

Housing Matters in Santa Cruz, CA is seeking a Billing Specialist to join the financial compliance team. The role focuses on creating invoices and tracking payments for government grants and contracts, as a full-time hourly employee.

You will prepare invoices, ensure proper documentation, and collaborate with program staff to meet reporting and compliance requirements. The position offers medical, dental, vision, 403b, and PTO benefits.