Billing Specialist

Housing Matters; Santa Cruz (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical plans

Dental coverage

Vision coverage

Life insurance

403b Retirement Savings matched up to

Employee Assistance Program (EAP) and

PTO plus 9 paid holidays

Job summary

Housing Matters in Santa Cruz, CA is seeking a Billing Specialist to join the financial compliance team. The role focuses on creating invoices and tracking payments for government grants and contracts, as a full-time hourly employee.

You will prepare invoices, ensure proper documentation, and collaborate with program staff to meet reporting and compliance requirements. The position offers medical, dental, vision, 403b, and PTO benefits.

Qualifications

• High school diploma or equivalent.
• Additional college coursework preferred.
• Three years of business office experience preferred.
• Proficient in Microsoft Excel and Word.
• Experience with Sage Intacct is a plus.

Responsibilities

• Maintain complete and accurate files for assigned contracts and update changes.
• Ensure expenditures follow federal, state, and county guidelines including documentation.
• Coordinate coding of expenditures for contracts.
• Prepare and send invoices and reports to agencies.
• Review budget to actual reports and manage monthly invoicing.
• Assist with external audits as needed.

Skills

Microsoft Office (Excel, Word)

Education

High school diploma or equivalent

College coursework preferred

Three years of business office experience, preferred

Tools

Sage Intacct

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Finance Housing Matters, Santa Cruz, CA, US

Salary Range: $30.00 To $34.77 Hourly

Housing Matters partners with individuals and families to create pathways out of their homelessness into permanent housing. We are a leader in working to end homelessness – and we want you to be part of our team! We are looking for individuals eager to make a difference and willing to enthusiastically commit to join in our vision that homelessness in Santa Cruz County should be rare, brief, and non-recurring.

As part of the Housing Matters financial compliance team, the Billing Specialist provides expertise in creating invoices and tracking payments related to government grants and other contracts.

Hours and Benefits

The Billing Specialist is a full‑time, hourly, non‑exempt position, eligible for medical, dental, vision, 403b, and our generous PTO plan.

Benefits Summary:

• 6 Medical plans - 100% employee coverage (On select plans)
• Dental - 100% employee coverage
• Vision - 100% employee coverage
• Life insurance (UNUM) - 100% employee coverage
• 403b Retirement Savings matched up to 3% dollar-for-dollar with no vesting period
• Employee Assistance Program (EAP) and Travel Assistance
• PTO, 1 paid floating holiday, 9 paid holidays

Starting Wages (Offer Dependent on Experience):

$30.00 $30.90 $31.83 $32.78 $33.76 $34.77

Preferred Experience / Education Standards

• High school diploma or equivalent.
• Additional college course work is preferred.
• Three years of business office experience, preferred.
• Proficient in Microsoft Office applications such as Excel and Word
• Experience with Sage Intacct is a plus

Thorough knowledge of:

• General accounting principles, practices, and procedures
• Grant and contract compliance
• Contract terms and conditions
• Excel, Google Suite

Typical Job Duties:

• Maintain complete and accurate files for assigned contracts, staying current with program and contract changes
• Understand financial requirements of assigned contracts, and ensure functions are completed following applicable federal, state, and county guidelines, including expense eligibility and appropriate documentation
• Coordinate coding of expenditures related to assigned contracts
• Coordinate with program staff to complete all non-financial contract reports, ensuring assigned contracts are submitted on time
• Work with program staff to review ongoing budget to actual reports and manage adjustments and corrections in preparing monthly invoicing
• Prepare and send invoices and all required reports to assigned agencies
• Assist with contract and revenue tracking to ensure the revenue and expenses booked in the general ledger are in the proper periods and assigned contracts are not overbilled
• Effectively communicate with varying levels of staff, including grantors/funders, responding promptly to all requests and inquiries
• Assist with preparation of contract budgets and budget modifications
• Assist with external agency and financial audits as needed
• Support accounting department as needed

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

All qualified applicants will receive consideration for employment at Housing Matters without regard to race, color, creed, religion, national origin, ancestry, physical or mental disability, medical condition (including cancer-related and genetic characteristics), marital status, sexual orientation, age (over 18), veteran status, gender, pregnancy, or any other non-merit factor unrelated to job duties. Such action shall include, but not be limited to, the following: recruitment; advertising, layoff or termination, rates of pay or other forms of compensation, selection for training (including apprenticeship), employment, upgrading, demotion, or transfer.