Grants-Funded Admin Assistant, TRIO SSS Program

Illinois Central College; Peoria (IL); Hybrid; USD 25,000 - 28,000; Full time

Benefits offered by this job

Paid time off

11 paid holidays

Floating holidays, medical, dental, VZ

Tuition waivers for employee, spouse,

On-site childcare center

403(b) retirement plans

Pension plan

Job summary

Illinois Central College East Peoria Campus is seeking a dedicated Administrative Assistant for the TRIO SSS program. This grant-funded role supports reporting, budgeting, and student services with confidentiality and tact.

Responsibilities include preparing reports, processing purchase orders in Workday, managing files, coordinating meetings, and assisting with events; strong organizational and communication skills are essential.

Qualifications

• High school diploma or equivalent with 3+ years of administrative experience.
• Experience managing websites and/or social media outlets.
• Proficient in Microsoft Office Suite.
• Minimum typing speed of 35 words per minute.
• Strong organizational skills and ability to meet deadlines.
• Ability to maintain professionalism and confidentiality.

Responsibilities

• Assist with preparation of team meetings and reports (monthly/quarterly/annual).
• Assist with completing annual DoE reports.
• Maintain physical and digital files for program budget, students, and programming.
• Schedule and coordinate department appointments and calendar in Outlook.
• Process purchase orders and reimbursements in Workday; reconcile statements.
• Track reconciliations, POs, and reimbursements.
• Process and track ICC room requests, work orders, and AV requests.
• Answer inquiries and serve as front-line representative for TRIO office.
• Maintain student sign-in/out records and TRIO social media profiles.
• Coordinate travel for staff and students and maintain travel records.
• Support events and student workers; provide administrative guidance.
• Maintain program databases and run departmental reports.

Skills

Administrative support

Customer service

MS Office

Typing speed 35 wpm

Organization

Communication skills

Confidentiality

Education

High school diploma or equivalent

Associate's degree in business or related field

Tools

Workday

Microsoft Outlook

Job description

Illinois Central College East Peoria Campus is seeking a dedicated Administrative Assistant for the TRIO SSS program. This grant-funded role supports reporting, budgeting, and student services with confidentiality and tact.

Responsibilities include preparing reports, processing purchase orders in Workday, managing files, coordinating meetings, and assisting with events; strong organizational and communication skills are essential.