Grants & Fiscal Operations Specialist

University-of-Hawaii-System; Honolulu (HI); On-site; USD 60,000 - 80,000; Full time

Job summary

The University of Hawai‘i at Manoa, School of Ocean and Earth Science and Technology (SOEST), seeks a Fiscal Specialist to support grants management, budgeting, procurement, and financial reporting. The role involves collaboration with senior staff and responsible handling of accounts, forecasts, and compliance processes.

Beginning approximate November 2026, continuation depends on funds and performance. This on-site position requires strong PC and communication skills within a university

Qualifications

• Possession of a baccalaureate degree in Business Administration, Accounting or related field and 0 year(s) of progressively responsible professional experience with responsibilities for sponsored project administration, general business management, financial or governmental accounting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated
• Functional knowledge of principles, practices and techniques in business management or fiscal administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business management or fiscal administration.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the business management.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software and spreadsheet software.

Responsibilities

• Assists with overall grants management, including but not limited to: pre-award, account establishment and maintenance, budget and budget forecasting, procurement, inventory, personnel, disbursing, reporting, and closeout.
• Assists senior specialists in managing departments, institutes, and/or major programs. This includes dealing with appropriated, extramural, and revolving funds.
• Provides administrative staff support and advisement to higher level personnel, organizational groups, colleges, or programs in the performance of work of limited scope, difficulty, or complexity in a specialty area.
• Learns and applies methods, techniques, and principles of the specialty area and keeps abreast of emerging changes and updates.
• Assists senior specialist in the performance of both detailed and routine work and performs or assists with reviews and analyses to provide information.
• Independently performs assignments of limited scope and complexity in the specialty area involving application of standard policies and regulations and widely accepted methods and practices.
• Assists in the development or improvement of procedures; makes recommendations or performs functions of comparable scope and difficulty in support of the program(s).
• Assists with development, preparation, and transmittal of reports with limited complexity and/or special nonrecurring reports for internal and external review/distribution as needed.

Skills

Grants management

Budget forecasting

Fiscal administration

Communication

Team collaboration

PC literacy

Education

Bachelor's degree in Business Administration, Accounting or related field

Tools

Word processing software

Spreadsheet software

Job description

The University of Hawai‘i at Manoa, School of Ocean and Earth Science and Technology (SOEST), seeks a Fiscal Specialist to support grants management, budgeting, procurement, and financial reporting. The role involves collaboration with senior staff and responsible handling of accounts, forecasts, and compliance processes.

Beginning approximate November 2026, continuation depends on funds and performance. This on-site position requires strong PC and communication skills within a university