Strategic Research Operations Coordinator

University-of-Hawaii-System; Honolulu (HI); On-site; USD 65,000 - 90,000; Full time

Job summary

The University of Hawai'i at Manoa, School of Ocean and Earth Science and Technology (SOEST), is seeking an Operations Coordinator to support research development and cross-unit coordination, starting approximately November 2026.

Responsibilities include maintaining tracking systems, coordinating timelines, facilitating communication among offices, and preparing summaries and reports to track progress.

Qualifications

• Bachelor’s degree with three years of relevant experience in program coordination or research development.
• Broad knowledge of program coordination, project management, and research administration concepts.
• Strong written and verbal communication skills; ability to prepare reports and materials.

Responsibilities

• Maintains and enhances tracking systems for research development activities and proposals.
• Supports coordination timelines and milestone visibility for complex proposals.
• Facilitates communication and operational alignment between offices and units for interdisciplinary initiatives.
• Identifies cross-unit activities and ensures structured follow-through.
• Develops and refines workflow tools, templates, and documentation.
• Supports internal review processes and limited submission coordination.
• Provides operational coordination for convening, working groups, and cross-disciplinary initiatives; tracks actions.
• Collaborates on preparing internal summaries, reports, and communications on progress.
• Maintains reference documentation of sponsor guidance and institutional requirements.
• Analyzes coordination patterns and identifies opportunities to improve workflow systems.
• Performs other duties as assigned.

Skills

Project coordination

Research development

Stakeholder engagement

Communication

Organizational skills

Problem solving

Education

Bachelor’s degree in business administration, public administration, higher education administration, social sciences, or related field

Tools

MyGRANT or similar systems

Job description

The University of Hawai'i at Manoa, School of Ocean and Earth Science and Technology (SOEST), is seeking an Operations Coordinator to support research development and cross-unit coordination, starting approximately November 2026.

Responsibilities include maintaining tracking systems, coordinating timelines, facilitating communication among offices, and preparing summaries and reports to track progress.