Strategic Administrative Officer—Finance & Operations

University-of-Hawaii-System; Honolulu (HI); On-site; USD 70,000 - 100,000; Full time

Job summary

University of Hawai'i at Manoa, School of Ocean and Earth Science and Technology (SOEST), invites applications for an Administrative Officer. The role begins November 2026, with potential for conversion to permanent status and funded continuation.

You will oversee administrative and fiscal planning, manage day-to-day office operations, and lead procurement, travel, and visa processes for researchers. The position requires a BA/BS and 3+ years of related experience, strong organizational

Qualifications

• Possession of a baccalaureate degree in business administration or related field and 3 years of progressively responsible professional experience with business management.
• Considerable knowledge of administrative program support policies and procedures.
• Experience with federal/state laws and university policies related to administration.

Responsibilities

• Oversees administrative and fiscal planning, management and coordination of program initiatives and events for SOEST.
• Day-to-day office operations including communications and information dissemination.
• Develops and updates internal procedures and filing systems, inventory, schedules, and front-facing service.
• Supervises student assistants and trainings.
• Ensures procurement complies with policies; handles travel and purchasing documents.
• Provides visa support for foreign researchers/visitors and processes paperwork.

Skills

Administrative support

Office management

Budgeting & procurement

Data analysis

Communication

Education

Bachelor's degree in business administration or related field

Tools

UH accounting systems

Spreadsheets (Excel/Sheets)

Finance & purchasing software

Job description

University of Hawai'i at Manoa, School of Ocean and Earth Science and Technology (SOEST), invites applications for an Administrative Officer. The role begins November 2026, with potential for conversion to permanent status and funded continuation.

You will oversee administrative and fiscal planning, manage day-to-day office operations, and lead procurement, travel, and visa processes for researchers. The position requires a BA/BS and 3+ years of related experience, strong organizational