Oceanography Admin & Fiscal Support Specialist

University-of-Hawaii-System; Honolulu (HI); On-site; USD 34,000 - 49,000; Part time

Job summary

University of Hawai'i at Manoa - School of Ocean and Earth Science and Technology is seeking a Casual Hire – Administrative & Fiscal Support Specialist to support the Oceanography Department. The role involves broad administrative and fiscal duties for faculty, postdocs, and students at UH Manoa in Honolulu.

Responsibilities include travel & expense processing, procurement, visa coordination, hiring paperwork, and budget oversight.

Qualifications

• Bachelor's degree in Business Administration, Education, Oceanography, STEM, or related field and 1 year of professional experience in business management
• Knowledge of procurement and financial management concepts
• Understanding of business management laws, rules, and systems
• Ability to analyze problems and resolve procurement/financial issues
• Proficient report writing and communication
• Ability to collaborate across internal/external teams
• Experience with HR processes and immigration procedures
• Familiarity with UH policies and visa processes
• Academic/university environment experience preferred

Responsibilities

• Provide administrative and fiscal support to the Oceanography Department Faculty and research groups
• Prepare and review travel requests and attendance reports for conferences/field work
• Determine appropriateness of fiscal and personnel documents and suggest alternatives
• Advise on fiscal policies and procurement issues within policy
• Oversee procurement, inventory, payments, and task budget compliance
• Audit fiscal documents and purchase requisitions for lab equipment and costs
• Assist with visa paperwork to secure appointments before start date
• Prepare hiring paperwork and timesheets for staff, grads, and researchers
• Assist with overload forms and related payments
• Support Procurement Card transactions and allocate budget codes in KFS
• Process documents using KFS, eTravel, and RCUH systems
• Other duties as assigned

Skills

Procurement

Budget management

KFS

eTravel

Visa processing

Vendor relations

Hiring & HR

Education

Bachelor's degree in Business Administration

Tools

KFS

eTravel

RCUH procurement system

Job description

University of Hawai'i at Manoa - School of Ocean and Earth Science and Technology is seeking a Casual Hire – Administrative & Fiscal Support Specialist to support the Oceanography Department. The role involves broad administrative and fiscal duties for faculty, postdocs, and students at UH Manoa in Honolulu.

Responsibilities include travel & expense processing, procurement, visa coordination, hiring paperwork, and budget oversight.