Grants & Federal Programs Administrative Assistant

Campbell County School District; Gillette (WY); Hybrid; USD 36,000 - 54,000; Full time

Job summary

Campbell County School District in Gillette, WY, seeks an Administrative Assistant - Grants and Federal Programs to provide clerical support, track grant documentation, prepare applications, and ensure compliance with district, state, and federal requirements.

The role reports to the Fiscal / Budget Manager and involves compiling data, processing purchase orders and reimbursements, maintaining records, and coordinating with staff and external agencies.

Qualifications

• Basic accounting/bookkeeping principles
• Business telephone etiquette
• Grammar and punctuation knowledge

Responsibilities

• Attends meetings to convey/gather information.
• Compiles data from various sources to ensure compliance with financial and administrative requirements.
• Maintains documents and records (manual and digital) for up-to-date reference and confidentiality.
• Monitors activities to coordinate and ensure compliance with requirements.
• Prepares written materials (correspondence, reports, invoices) for documentation and communication.
• Processes documents (purchase orders, reimbursements, budgets, journal entries) for compliance.
• Researches topics (grant regulations, policies) to address administrative needs.
• Responds to inquiries from internal and external parties to facilitate communication and provide direction.
• Supports administrative personnel with routine tasks and coverage.

Skills

Office equipment

Bookkeeping

Record keeping

Software applications

Education

Job-related education

Tools

Accounting software

Job description

Campbell County School District in Gillette, WY, seeks an Administrative Assistant - Grants and Federal Programs to provide clerical support, track grant documentation, prepare applications, and ensure compliance with district, state, and federal requirements.

The role reports to the Fiscal / Budget Manager and involves compiling data, processing purchase orders and reimbursements, maintaining records, and coordinating with staff and external agencies.