Grants Coordinator

DickersonBakker; Indianapolis (IN); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Student Loan Repayment

Tuition Reimbursement

Health Insurance

Paid Holidays & PTO

Disability Insurance

Life Insurance

Job summary

Firefly Children & Family Alliance in Indianapolis, Indiana is seeking a full-time Grants Coordinator. You will manage grant administration, budget tracking, and programmatic reporting across state, federal, and private funders.

You will collaborate with program directors, accounting, and development staff to ensure timely proposals, accurate expenditures, and compliant documentation. Strong organizational and communication skills are essential.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 2 years of grant administration or management experience preferred.
• Experience with state and federal grants preferred.
• Experience in nonprofit or human services environment preferred.

Responsibilities

• Coordinate day-to-day administration and tracking of grants, including deadlines, expenditures, documentation, and reporting.
• Prepare grant-related expense reports, check requests, invoices, and other financial documentation.
• Work with program staff to understand grant-funded activities, monitor progress, and support implementation.
• Collaborate with Accounting to prepare financial reports and reconcile expenditures.
• Maintain grant calendar with deadlines, periods, renewals, and milestones.
• Provide updates to Development leadership on grant activities and spending.
• Research funding opportunities aligned with Firefly’s priorities.
• Assist with preparation and submission of grant applications and reports.
• Foster cross-department collaboration and serve as a resource for grant questions.
• Provide administrative and project coordination support to Development and leadership.

Skills

Interpersonal skills

Written & verbal communication

Attention to detail

Project coordination

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

BUILD A CAREER THAT MEANS MORE

Firefly Children & Family Alliance is looking for a full-time Grants Coordinator in Indianapolis, Indiana. As the Firefly Children & Family Alliance Grants Coordinator, you are responsible for coordinating administrative data and information management throughout the grants process. You are responsible for the fiscal and programmatic reporting of grants, including but not limited to state and federal grants and private foundations and corporations. The Grants Coordinator will work across programs and with development and accounting to ensure that grant management documents, procedures, and implementation are executed professionally, efficiently, on schedule, and in a manner consistent with best practices. The Development team at Firefly oversees the submission of 75 to 100 proposals per year. The Grants Coordinator will be responsible for managing as many as 45 to 60 active grant awards at any given time.

You Will:

• Coordinate the day-to-day administration and tracking of assigned grants, including deadlines, expenditures, required documentation, and reporting requirements.
• Prepare and process grant-related expense reports, check requests, invoices, and other financial documentation accurately and in a timely manner.
• Work closely with program directors and other program staff to understand grant-funded activities, monitor progress, gather required information, and support successful grant implementation.
• Collaborate with Accounting to obtain financial reports, reconcile grant expenditures, and ensure alignment between approved budgets and actual spending.
• Monitor grant expenditures throughout the grant period, identify potential underspending, overspending, or budget concerns, and proactively communicate issues to appropriate staff.
• Maintain an accurate and comprehensive grant calendar that includes application deadlines, reporting requirements, grant periods, renewal opportunities, and other key milestones.
• Provide regular updates regarding grant activities, deadlines, spending, and outstanding needs to Development leadership.
• Develop a strong working knowledge of Firefly’s programs, services, populations served, outcomes, and funding priorities through ongoing communication with program and organizational leadership.
• Research prospective foundation, corporate, and other grant funding opportunities that align with Firefly’s strategic and programmatic priorities.
• Assist with the preparation, coordination, and submission of grant applications, reports, supporting documentation, and other funder communications.
• Build positive, collaborative working relationships with colleagues across departments and serve as a responsive resource for grant-related questions and needs.
• Provide strong administrative and project coordination support to the Development team, program leadership, and executive leadership as needed.
• Schedule and coordinate recurring grant meetings, prepare necessary materials, track follow-up items, and help ensure commitments are completed.
• Demonstrate strong attention to detail by reviewing grant materials, financial information, deadlines, and documentation for accuracy and completeness.
• Communicate proactively when deadlines, deliverables, financial concerns, or other issues require attention.
• Support a team-oriented environment by being flexible, approachable, responsive, and willing to assist with shared priorities.
• Perform additional responsibilities as assigned.

You Have:

• Bachelor’s degree in a related field or equivalent combination of education and 3–5 years of relevant professional experience.
• Minimum of 2 years of experience in grant administration or management; experience with state and federal grants preferred.
• Experience in nonprofit, human services, foundation, government, higher education, or a related environment preferred.
• Experience working with ICJI, FSSA, or other Indiana state and human services funders is strongly preferred.
• Strong interpersonal skills with the ability to build positive, collaborative relationships across departments and with organizational leadership.
• Highly organized and detail-oriented, with demonstrated accuracy in managing budgets, expenditures, deadlines, documentation, and reporting requirements.
• Ability to manage multiple grants, deadlines, and competing priorities while adapting quickly to changing needs.
• Proactive, dependable, and team-oriented, with strong follow-through and the ability to work independently while knowing when to seek guidance.
• Strong written and verbal communication, research, problem-solving, and critical thinking skills.
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams, with the ability to quickly learn grant portals and other technology systems.

Our Benefits:

• StudentLoan Repayment
• Tuition Reimbursement
• Medical,Dental,andHealth Insurance
• PTOandPaid Holidays
• Short-TermandLong-Term Disability
• Life Insurance

Equal Employment Opportunity:

Firefly Children & Family Alliance does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity, and disability.