Grants & Contracts Specialist: Pre-Award Focus

The Research Foundation for The State University of New York at Stony Brook; Stony Brook (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

The Grants & Contracts Specialist at The Research Foundation for The State University of New York at Stony Brook is based in Stony Brook, NY, within the Renaissance School of Medicine. The role focuses on pre-award administration, coordinating federal and non-federal proposals and ensuring timely, compliant submissions.

You will work with faculty and central offices, handling budgets, sponsor guidelines, and submission portals while maintaining accuracy and a proactive, solutions-focused

Qualifications

• Bachelor's degree in a relevant field.
• Three years of full-time pre-award research administration experience.
• Knowledge of federal grant regulations and sponsor guidelines.

Responsibilities

• Coordinate and manage the administrative components of federal and non-federal sponsored proposals.
• Manage multiple concurrent proposals in a high-volume, deadline-driven environment.
• Collaborate with PIs, faculty and departments throughout proposal development and submission.
• Develop and review detailed proposal budgets and budget justifications.
• Interpret sponsor requirements, eligibility criteria, and submission instructions.
• Coordinate internal routing and approvals via myResearch system.
• Prepare sponsor submission materials for Grants.gov, NIH, ASSIST, NSF and related portals.
• Review proposals for completeness and compliance.
• Advise faculty on sponsor requirements and institutional policies.
• Coordinate Just-in-Time requests and post-award transfer activities.

Skills

Proposal coordination

Budget development

Regulatory knowledge

eRA systems experience

Education

Bachelor's degree

CRA certification (preferred)

Tools

Grants.gov

NIH eRA Commons

ASSIST

NSF Research.gov

Job description

The Grants & Contracts Specialist at The Research Foundation for The State University of New York at Stony Brook is based in Stony Brook, NY, within the Renaissance School of Medicine. The role focuses on pre-award administration, coordinating federal and non-federal proposals and ensuring timely, compliant submissions.

You will work with faculty and central offices, handling budgets, sponsor guidelines, and submission portals while maintaining accuracy and a proactive, solutions-focused