Grants & Contracts Specialist — Nonprofit Finance

Aids-Foundation-of-Chicago; Chicago (IL); Hybrid; USD 50,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

401(k) with employer match

Generous PTO

Professional development opportunities

Job summary

AIDS Foundation Chicago (AFC) is seeking a Grants & Contracts Specialist to manage subcontractor payments and a small grants portfolio in a hybrid Chicago office setup. The role emphasizes accuracy, compliance, and timely funding for HIV-related services.

The ideal candidate has a Finance/Accounting background with 1+ year of accounting experience, strong Excel skills, and familiarity with grant/contract management. AFC offers competitive benefits and professional development opportunities.

Qualifications

• Bachelor’s degree in Finance, Accounting, or related field or equivalent relevant professional experience.
• 1+ year of accounting or financial administrative experience.
• 1+ year of intermediate Excel (VLOOKUPs, pivot tables, and financial reporting).
• Prior experience with financial software (Blackbaud Financial Edge highly preferred).
• Experience managing government-funded grants and/or complex contracts.

Responsibilities

• Review and process subcontractor reimbursement requests for accuracy, adherence to timelines, and compliance.
• Prepare monthly vouchers, accounting worksheets, and all related financial documentation.
• Track and distribute subcontractor agreements and amendments.
• Provide technical assistance to subrecipients regarding reimbursement requests and financial reporting.
• Prepare audit confirmation letters and assist with fiscal reporting for grant close-outs.
• Monitor grant expenditures and support quarterly expenditure reviews.
• Participate in subcontractor renewal activities, including budget preparation and funder site visit support.
• Maintain an accurate inventory of client incentives.
• Manage a designated portfolio of grants to build expertise in end-to-end portfolio management.
• Collaborate closely with internal teams to ensure accurate financial tracking and total regulatory compliance.

Job description

AIDS Foundation Chicago (AFC) is seeking a Grants & Contracts Specialist to manage subcontractor payments and a small grants portfolio in a hybrid Chicago office setup. The role emphasizes accuracy, compliance, and timely funding for HIV-related services.

The ideal candidate has a Finance/Accounting background with 1+ year of accounting experience, strong Excel skills, and familiarity with grant/contract management. AFC offers competitive benefits and professional development opportunities.