Grants & Contracts Specialist — Hybrid

AIDS Foundation Chicago; Chicago (IL); Hybrid; USD 50,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k) with employer match

Generous PTO

Professional development opportunities

Job summary

AIDS Foundation Chicago (AFC) is seeking a Grants and Contracts Specialist to manage a small grants portfolio and oversee subcontractor accounts payable, ensuring accuracy and timely processing.

The role combines hands-on financial responsibilities with collaboration across internal teams, emphasizing compliance, donor reporting, and professional growth; the hybrid schedule is two days on-site in downtown Chicago.

Qualifications

• Bachelor’s degree in Finance, Accounting, or a related field or equivalent professional experience.
• 1+ years of accounting or financial administrative experience.
• 1+ years of intermediate Excel experience (VLOOKUPs, pivot tables, financial reporting).

Responsibilities

• Review and process subcontractor reimbursement requests for accuracy, adherence to timelines, and compliance.
• Prepare monthly vouchers, accounting worksheets, and related financial documentation.
• Track and distribute subcontractor agreements and amendments.
• Provide technical assistance to subrecipients regarding reimbursement requests and financial reporting.
• Prepare audit confirmation letters and assist with fiscal reporting for grant close-outs.
• Monitor grant expenditures and support quarterly expenditure reviews.
• Participate in subcontractor renewal activities, including budget prep and funder site visit support.
• Maintain an accurate inventory of client incentives.
• Manage a designated portfolio of grants to build end-to-end portfolio management expertise.
• Collaborate with internal teams to ensure accurate financial tracking and regulatory compliance.

Skills

Attention to detail

Communication skills

Problem solving

Teamwork

Education

Bachelor’s degree in Finance, Accounting, or a related field

Tools

Blackbaud Financial Edge

Job description

AIDS Foundation Chicago (AFC) is seeking a Grants and Contracts Specialist to manage a small grants portfolio and oversee subcontractor accounts payable, ensuring accuracy and timely processing.

The role combines hands-on financial responsibilities with collaboration across internal teams, emphasizing compliance, donor reporting, and professional growth; the hybrid schedule is two days on-site in downtown Chicago.