Grants & Contracts Specialist III

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

The University of Pittsburgh in Pittsburgh, PA seeks a Grants & Contracts Specialist III to manage pre- and post-award tasks for complex sponsored projects across multiple School of Public Health departments.

Responsibilities include preparing government applications and reports, monitoring accounts, and guiding faculty and staff on budgets and submissions while coordinating with external partners and adhering to sponsor requirements.

Qualifications

• Pre- and post-award accounting duties for complex grants and contracts.
• Proficiency with financial software including PERIS, Fiscal Panther, Tableau, Concur and Panther Express.
• Able to manage multiple department portfolios and deadlines.
• Excellent communication and analytical skills.

Responsibilities

• Perform pre- and post-award activities for complex grants and contracts.
• Prepare, negotiate, and monitor grants, contracts, and budgets.
• Maintain award schedules and prepare complex government applications and reports.
• Advise departments on financial viability and sponsor requirements.

Skills

Microsoft Office

Communication

Project coordination

Education

Bachelor's Degree

Tools

PERIS

Fiscal Panther

Tableau

Concur

Panther Express

Job description

Job Description - Grants & Contracts Specialist III (26007147)

Grants & Contracts Specialist III

GSPH-Office of the Dean - Pennsylvania-Pittsburgh - ( 26007147 )

The Grants & Contracts Specialist III will assist the Director of Research Administration in the School of Public Health Dean's Office. Responsibilities are advanced and multidimensional, including participation in all levels of research administration. The Grants & Contracts Specialist III will support pre- and post-award tasks for complex sponsored projects across multiple School departments and will contribute to school-level review of sponsored project submissions, award activations, and modification requests. The role provides flexible pre- and post-award support to School departments as workload and priorities shift. The role instructs and guides faculty and support staff on applications and proposal budgets, facilitates account reconciliation and maintenance, collaborates with faculty and administrators in other University departments and at external institutions and foundations, and solves problems while managing multiple priorities with strict deadlines. The role interprets and applies University and funding agency policies, advises departments on the long-term financial viability of their awards, assists with preparing financial reports for internal use and sponsor requirements, and supports the development of school-wide policies and procedures for grant submissions and reporting.

Job Summary

Performs pre- and post-award accounting duties for complex grants and contracts. Prepares, negotiates, and monitors grants, contracts, and budgets. Maintains award-related schedules, prepares complex government applications and reports, and interprets policy and procedure. Monitors account activity, performs internal audits, resolves complex issues, and reviews routine financial documents. Develops and implements accounting techniques and procedures for operational improvements and assists with managing special projects and preparing operating budgets.

Essential Functions

This position requires diverse grant submission experience in order to accurately review departmental submissions, along with pre- and post-award research administration experience supporting multiple departments. The incumbent must work effectively across multiple departments and portfolios of varying size and complexity and be comfortable stepping into unfamiliar awards and workflows. The incumbent must be proficient with Microsoft Office and financial software systems, including but not limited to PERIS, Fiscal Panther, Tableau, Concur, and Panther Express, and be able to use them for account projections, summaries, and related fiscal activities. The incumbent must communicate effectively electronically and in person; work is conducted frequently by email, telephone, in-person meetings, and video technology (Zoom, Teams, etc.). The incumbent must work well under pressure and constant deadlines, work autonomously with minimal supervision, and exercise discretion and independent judgment in significant matters.

Physical Effort

The position is generally sedentary and requires extended periods of time at the computer. It requires the ability to travel within the SPH building, campus, and the Oakland area to attend meetings as needed.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Bargaining Unit Eligibility This position is bargaining unit eligible

Job Classification Staff.Grants & Contracts Specialist III (Pre & Post-Award)

Job Family Research

Job Sub-Family Grants & Contracts

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 2

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range TBD Based Upon Qualifications

• Relocation Offered No
• Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.