Assistant Research Administrator

Pittsburgh Tomorrow; Pittsburgh (Allegheny County); Hybride; USD 36 000 - 44 000; Plein temps

Résumé du poste

The University of Pittsburgh offers an entry-level training program in research administration to build baseline knowledge through a structured curriculum, supervised portfolio management, and special projects such as proposal review and budget development.

You will collaborate with supervisors and mentors to develop professional skills applicable to research administration roles, across departments, in a hybrid on-campus/remote setting at the Pittsburgh campus.

Qualifications

• Bachelor's Degree required.
• No prior experience required.
• Background in accounting/business, communications, project management, or regulatory compliance preferred.
• Microsoft Office proficiency, especially Excel, is preferred.

Responsabilités

• Perform pre- and post-award accounting duties for small grants and contracts.
• Prepare, negotiate, and monitor grants and contracts.
• Assist with government applications and required reports.
• Monitor account activity and prepare routine financial documents.
• Utilize Microsoft Office tools, particularly Excel, for data analysis.

Connaissances

Fast-paced environment

Deadline management

Reading & writing

Communication

Formation

Bachelor's Degree

Outils

Microsoft Office

Excel

Description du poste

This entry-level position provides an immersive training experience in the field of research administration. The employee will follow a training program curriculum to gain baseline knowledge, apply this knowledge with supervised portfolio management, and expand this knowledge through other special projects. Examples of activities can include proposal review, budget development, and post-award project management. The employee will collaborate with supervisors, mentors, and fellow trainees to complete projects, gain experience, and develop professional skills that are applicable to roles within the field of research administration.

The ideal candidate should be growth-minded, thrive in a learning-focused environment, and enjoy solving complex problems and discovering challenging concepts. The candidate should be able to read and digest large amounts of information to evaluate and find solutions. Although direct experience in research administration is not required, the employee should have a background or education in one or more of the areas that apply to research administration: accounting/business, communications, project management, and regulatory compliance. Additional experience in a professional office or research environment is preferred but not required. This may include prior internships. Knowledge of Microsoft Office suite (Excel in particular) is preferred. Ability to work in a fast-paced environment, managing multiple deadlines will be a requirement of this role.

Upon completion of the training program, the employee will be prepared to pursue a variety of research administration roles that may be available in various departments. The employee will have established a strong foundation of research administration knowledge and a network of resources to support their professional growth at the University of Pittsburgh.

Performs pre- and post-award accounting duties for small grants and contracts. Prepares, negotiates, and monitors grants and contracts. Assists with maintaining award-related schedules, preparing government applications and reports, and policy and procedure interpretation. Monitors account activity and prepares routine financial documents.

Employee must be able to handle telephone, computer, and paper/pencil. Employee must have high level of comprehension, writing, reading, and communication skills. Employee must be familiar with basic computer software applications (including Microsoft Office Suite - with emphasis on Microsoft Excel) and internet use.

Job demands may require long periods of sitting, telephone and/or computer work, and interactions with other staff members.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Job Details

• Assignment Category: Full-time regular
• Job Classification: Staff.Grants & Contracts Specialist I (Pre & Post-Award)
• Job Family: Research
• Job Sub-Family: Grants & Contracts
• Campus: Pittsburgh
• Minimum Education Level Required: Bachelor's Degree
• Minimum Years of Experience Required: No experience required
• Substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
• Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.
• Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
• Hiring Range: $40,000 w/ regular scheduled increases
• Relocation Offered: No
• Visa Sponsorship Provided: No
• Background Check: For position finalists, employment with the University will require successful completion of a background check
• Child Protection Clearances: Not Applicable
• Required Documents: Resume, Cover Letter
• Optional Documents: Writing Sample