Grants and Contracts Specialist IV (pre & post-award)

University of Pittsburgh

Pittsburgh (Allegheny County)

On-site

USD 34,440 - 41,328

Full time

14 days+

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Job summary

A prestigious university in Pittsburgh seeks a Grants and Contracts Specialist IV to manage the full lifecycle of grants. The successful candidate will handle pre-award and post-award responsibilities, ensuring compliance and financial integrity. Requires proficiency in Excel and relevant experience in grant management. This full-time role offers a supportive environment for independent work and professional growth.

Qualifications

Minimum 3 years of experience in grant management.
Ability to work independently and interpret guidelines.
Experience in budget tracking and financial reporting.

Responsibilities

Oversee lifecycle of grant and research funding activities.
Prepare and submit required reports to funding agencies.
Negotiate grant and contract terms when necessary.

Skills

Proficient in Excel

Understanding of debit/credits

Project monitoring

Grant proposal development

Education

Bachelor's Degree

Job description

Grants and Contracts Specialist IV (pre & post-award)

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Grants and Contracts Specialist IV (pre & post-award)

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Performs pre- and post-award accounting duties for very complex grants and contracts. Prepares, negotiates, and monitors very complex grants, contracts, subcontracts, and budgets. Prepares complex government applications and reports and interprets policy and procedure. Monitors account activity, performs internal audits, processes budget modifications, analyzes financials, and reviews routine reports. Develops and implements accounting techniques and procedures for operational improvements and assists with managing special projects and preparing operating budgets.

Med-Neurology

The University of Pittsburgh, Department of Neurology would like to hire an experienced, highly motivated Grant and Contract Specialist IV. The qualified candidate will o versees the full lifecycle of grant and research funding activities, ensuring compliance, financial integrity, and successful project execution. Their duties span both pre-award and post-award phases and often include advisory and administrative responsibilities. Must be able to work independently and troubleshoot and read and interpret guidelines, contracts and budgets. This position has minimal supervision and is expected after brief training / introduction period to be working independently. This typically takes between 3-5 months.

Will discuss working remotely after the 30 day in office training.

Essential Functions

Must be proficient in Excel, in particular developing budgets, creating formulas.
Must understand Debit/Credits
Assist in the development and submission of grant proposals.
Project monitoring, Project Administration, Ensure Compliance with Grant requirements, Managing timelines and deliverables. Prepares Financial reports/documents.
Ensure proposals comply with institutional and sponsor guidelines.
Coordinate with faculty and departments to gather necessary documentation.
Manage awarded grants, including budget tracking and financial reporting.
Monitor compliance with grant terms, conditions, and regulations.
Prepare and submit required reports to funding agencies.
Resolve issues related to fund management and project execution
Negotiate grant and contract terms when necessary.
Analyze and project financial data for grant budgets.
Ensure fiscal control and compliance with institutional policies

Physical Effort

Mostly sedentary. Must be able to get around a university setting.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category

Full-time regular

Job Classification

Staff.Grants & Contracts Specialist IV (Pre & Post-Award)

Job Family

Research

Job Sub-Family

Grants & Contracts

Campus

Pittsburgh

Minimum Education Level Required

Bachelor's Degree

Minimum Years Of Experience Required

3

Will this position accept substitution in lieu of education or experience?

Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule

M-F, 8:30-5:00

Work Arrangement

On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range

TBD Based Upon Qualifications

Relocation Offered

No

Visa Sponsorship Provided

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

Not Applicable

Required Documents

Resume, Cover Letter

Optional Documents

Not Applicable

Seniority level