Assistant Research Administrator

The University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 36,000 - 44,000; Full time

Job summary

The University of Pittsburgh is seeking an entry-level Assistant Research Administrator in Pittsburgh. This training-focused role provides curriculum-based exposure to pre- and post-award accounting, grant management, and compliance.

You will work with supervisors and mentors to build professional skills for roles across research administration. Upon completion of the program, you will be prepared for a variety of research administration positions across departments, with a strong foundation in

Qualifications

• Entry-level position with immersive training in research administration.
• Background in accounting/business, communications, project management, or regulatory compliance is helpful.
• Microsoft Office proficiency, especially Excel, is preferred.

Responsibilities

• Perform pre- and post-award accounting duties for small grants and contracts.
• Prepare, negotiate, and monitor grants and contracts.
• Monitor account activity and prepare routine financial documents.

Skills

Accounting

Business

Communications

Project management

Regulatory compliance

Education

Bachelor's Degree

Tools

Microsoft Office

Excel

Job description

Job Description - Assistant Research Administrator (26006699)

Assistant Research Administrator

Health Sciences Research Administration - Pennsylvania-Pittsburgh - ( 26006699 )

This entry-level position provides an immersive training experience in the field of research administration. The employee will follow a training program curriculum to gain baseline knowledge, apply this knowledge with supervised portfolio management, and expand this knowledge through other special projects. Examples of activities can include proposal review, budget development, and post-award project management. The employee will collaborate with supervisors, mentors, and fellow trainees to complete projects, gain experience, and develop professional skills that are applicable to roles within the field of research administration.

The ideal candidate should be growth-minded, thrive in a learning-focused environment, and enjoy solving complex problems and discovering challenging concepts. The candidate should be able to read and digest large amounts of information to evaluate and find solutions. Although direct experience in research administration is not required, the employee should have a background or education in one or more of the areas that apply to research administration: accounting/business, communications, project management, and regulatory compliance. Additional experience in a professional office or research environment is preferred but not required. This may include prior internships. Knowledge of Microsoft Office suite (Excel in particular) is preferred. Ability to work in a fast-paced environment, managing multiple deadlines will be a requirement of this role.

Upon completion of the training program, the employee will be prepared to pursue a variety of research administration roles that may be available in various departments. The employee will have established a strong foundation of research administration knowledge and a network of resources to support their professional growth at the University of Pittsburgh.

Job Summary

Performs pre- and post-award accounting duties for small grants and contracts. Prepares, negotiates, and monitors grants and contracts. Assists with maintaining award-related schedules, preparing government applications and reports, and policy and procedure interpretation. Monitors account activity and prepares routine financial documents.

Essential Functions

Employee must be able to handle telephone, computer, and paper/pencil. Employee must have high level of comprehension, writing, reading, and communication skills. Employee must be familiar with basic computer software applications (including Microsoft Office Suite - with emphasis on Microsoft Excel) and internet use.

Physical Effort

Job demands may require long periods of sitting, telephone and/or computer work, and interactions with other staff members.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Grants & Contracts Specialist I (Pre & Post-Award)

Job Family Research

Job Sub-Family Grants & Contracts

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required No experience required

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range $40,000 w/ regular scheduled increases

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.