Grants & Contracts Specialist

utaustin; Utah; On-site; USD 54,000 - 66,000; Full time

Job summary

The University of Texas at Austin on UT MAIN CAMPUS is seeking a Grants & Contracts Specialist in the Special Education department to provide pre- and post-award research administration support for the Meadows Center for Preventing Educational Risk.

The role includes budgets, travel arrangements, payments, contracts, and proposal preparation, with required qualifications including a Bachelor's degree and three years of relevant experience; CRA certification is preferred.

Qualifications

• Bachelor's degree and three years of relevant experience in pre- and post-award research administration.
• Experience in higher education setting preferred.
• CRA certification is a plus.

Responsibilities

• Maintain and monitor budgets for research projects and assist with amendments and reports.
• Coordinate travel for staff, consultants, and participants and arrange accommodations.
• Process payments, contracts and purchasing for staff and participants.
• Update administrative spreadsheets and manage files.
• Assist in preparing proposals for sponsoring agencies according to guidelines and deadlines.
• Perform other related duties as assigned.

Skills

Three years of relevant experience

CRA certification (preferred)

Education

Bachelor's degree

Job description

Job Posting Title: Grants & Contracts Specialist

Hiring Department: Special Education

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Exempt from FLSA

Earliest Start Date: Oct 01, 2026

Position Duration: Expected to Continue Until Aug 31, 2027

Location: UT MAIN CAMPUS

Job Details: Purpose

Provide pre- and post- award research administration support for the Meadows Center for Preventing Educational Risk.

Responsibilities

• Maintain and monitor budgets for research projects; work with Principal Investigators on amendments and progress reports.
• Arrange travel for staff, consultants, and participants, including hotel, flight, vehicle, and conference reservations.
• Process payments, contracts and purchasing for staff, consultants, and participants of The Meadows Center.
• Update and maintain administrative spreadsheets, Box, and paper files.
• Work with research staff to prepare proposals for submission to prospective sponsoring agencies and organizations in accordance with university and sponsoring agency guidelines and deadlines.
• Other related duties as assigned.

Required Qualifications

• Bachelor's degree and three years of relevant experience. Experience in pre- and post- award research administration in an institution of higher education.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• CRA certification.
• Proficiency in UT internal systems: DEFINE, FRMS, UTRMS, etc.

Salary Range

$60,000 + depending on qualifications

Working Conditions

Typical office environment

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, pr