Grants & Contracts Specialist

Phase2 Technology; Austin (TX); On-site; USD 54,000 - 66,000; Full time

Job summary

The University of Texas at Austin invites applications for a Grants & Contracts Specialist in the Meadows Center for Preventing Educational Risk on UT Main Campus. This exempt, 40-hour weekly position focuses on pre- and post-award research administration and budget oversight.

Responsibilities include maintaining budgets, coordinating amendments and reports with Principal Investigators; arranging travel; processing payments, contracts and purchasing; and updating administrative records.

Qualifications

• Bachelor's degree and three years of relevant experience.
• Experience in pre- and post-award research administration in an institution of higher education.

Responsibilities

• Maintain and monitor budgets for research projects; work with Principal Investigators on amendments and progress reports.
• Arrange travel for staff, consultants, and participants, including hotel, flight, vehicle, and conference reservations.
• Process payments, contracts and purchasing for staff, consultants, and participants of The Meadows Center.
• Update and maintain administrative spreadsheets, Box, and paper files.
• Work with research staff to prepare proposals for submission to prospective sponsoring agencies and organizations in accordance with university and sponsoring agency guidelines and deadlines.
• Other related duties as assigned.

Skills

Grants management

Research administration

Higher education experience

Education

Bachelor's degree

Tools

DEFINE

FRMS

UTRMS

Job description

Job Posting Title:

Grants & Contracts Specialist

Hiring Department:

Special Education

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt from FLSA

Earliest Start Date:

Oct 01, 2026

Position Duration:

Expected to Continue Until Aug 31, 2027

Location:

UT MAIN CAMPUS

Purpose

Provide pre- and post- award research administration support for the Meadows Center for Preventing Educational Risk.

Responsibilities

• Maintain and monitor budgets for research projects; work with Principal Investigators on amendments and progress reports.
• Arrange travel for staff, consultants, and participants, including hotel, flight, vehicle, and conference reservations.
• Process payments, contracts and purchasing for staff, consultants, and participants of The Meadows Center.
• Update and maintain administrative spreadsheets, Box, and paper files.
• Work with research staff to prepare proposals for submission to prospective sponsoring agencies and organizations in accordance with university and sponsoring agency guidelines and deadlines.
• Other related duties as assigned.

Required Qualifications

Bachelor's degree and three years of relevant experience. Experience in pre- and post- award research administration in an institution of higher education.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

CRA certification. Proficiency in UT internal systems: DEFINE, FRMS, UTRMS, etc.

Salary Range

$60,000 + depending on qualifications

Working Conditions

• Typical office environment

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.