Grants & Contracts Specialist

University of Texas; United States; On-site; USD 60,000 - 95,000; Full time

Job summary

University of Texas at Austin is seeking a Grants & Contracts Specialist in the Special Education department. The role involves maintaining and monitoring budgets for research projects, coordinating amendments and progress reports with Principal Investigators, and arranging travel for staff, consultants, and participants.

Responsibilities also include processing payments, contracts, and purchasing, updating administrative records, and assisting with proposals for prospective sponsoring agencies

Qualifications

• Bachelor's degree and 3 years of relevant experience.
• Experience in pre- and post- award research administration in an institution of higher education.
• Experience with budgets and travel logistics in an academic setting.

Responsibilities

• Maintain and monitor budgets for research projects.
• Coordinate amendments and progress reports with principal investigators.
• Arrange travel for staff, consultants, and participants.
• Process payments, contracts, and purchasing.
• Prepare proposals for sponsoring agencies in line with guidelines.

Skills

Budgeting

Pre-award

Post-award

Travel coordination

Education

Bachelor's degree

Tools

DEFINE

FRMS

UTRMS

Job description

Job Posting Title: Grants & Contracts Specialist

Hiring Department: Special Education

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Exempt from FLSA

Earliest Start Date: Oct 01, 2026

Position Duration: Expected to Continue Until Aug 31, 2027

Location: UT MAIN CAMPUS

Job Details:

Maintain and monitor budgets for research projects; work with Principal Investigators on amendments and progress reports. Arrange travel for staff, consultants, and participants, including hotel, flight, vehicle, and conference reservations. Process payments, contracts and purchasing for staff, consultants, and participants of The Meadows Center. Update and maintain administrative spreadsheets, Box, and paper files. Work with research staff to prepare proposals for submission to prospective sponsoring agencies and organizations in accordance with university and sponsoring agency guidelines and deadlines. Other related duties as assigned.

Required Qualifications:

Bachelor's degree and three years of relevant experience. Experience in pre- and post- award research administration in an institution of higher education. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications:

CRA certification. Proficiency in UT internal systems: DEFINE, FRMS, UTRMS, etc.

Salary Range $60,000 + depending on qualifications

Working Conditions: Typical office environment

Required Materials:

Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and other workplace policies. If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. Looking for a student job? Please see our Student Employment site.

Comments and Inquiries: Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone]. UT Austin is a Tobacco-free Campus