Grants & Contracts Office Assistant

Uog; Northern (KY); Hybrid; USD 25,000 - 44,000; Full time

Job summary

The University of Guam is seeking a full-time administrative specialist for the Guam CEDDERS office. You will develop and implement procedures to expedite clerical work and prepare correspondence for the Director and Associate Directors.

Responsibilities include coordinating executive actions, handling calls and mail, supporting grants and contracts, arranging conferences, maintaining master files, and acting as liaison between Guam CEDDERS and UOG offices, vendors, and visitors.

Qualifications

• High School Diploma or GED or equivalent certification.
• Four (4) years of office related work experience in grant support and demonstrated work experience in supporting federally funded grants and contracts; or any equivalent combination of experience and training which provides the minimum knowledge, abilities, and/or skills.

Responsibilities

• Develops and implements procedures for expediting the flow of clerical work through Guam CEDDERS. Composes correspondence for the signature of the Director and Associate Directors. Organizes and coordinates matters requiring executive actions; ensures compliance to established laws, policies, and related administrative guidelines.
• Receives incoming phone calls, faxes, visitors and maintains record of messages or other correspondence received and disseminated from the main office.
• Provides support in the preparation, packaging, and recording of grants and contracts.
• Conducts research on an assigned subject for the Director.
• Assists in arranging conferences and meetings for the Director, and in coordinating all activities for the Advisory Council.
• Assists in the maintaining the master files for the organization.
• Functions as a liaison between Guam CEDDERS and other UOG offices, contractors, visitors, students, and vendors.
• Assists in monitoring all Leave Forms and provides updates to the Director on the leave status of employees.
• Assists in the preparation for conferences, workshops, training sessions, outreach activities, and technical assistance activities; and during the actual event(s).
• Assists in the handling of incoming and outgoing mail(s). Attends meetings and training activities as required.
• Interacts and provides support to individuals with developmental disabilities, as needed.

Job description

The University of Guam is seeking a full-time administrative specialist for the Guam CEDDERS office. You will develop and implement procedures to expedite clerical work and prepare correspondence for the Director and Associate Directors.

Responsibilities include coordinating executive actions, handling calls and mail, supporting grants and contracts, arranging conferences, maintaining master files, and acting as liaison between Guam CEDDERS and UOG offices, vendors, and visitors.