Guam-Based Project Administration & Operations Coordinator

Colorado State University; Santa Rita (GU); On-site; USD 55,000 - 65,000; Full time

Job summary

Colorado State University’s Center for Environmental Management of Military Lands (CEMML) in Guam seeks a Project Administration and Operations Coordinator (full-time, 40 hours/week) to support the Project Director and Principal Investigator with Joint Region Marianas. The role lasts about 12 months and requires coordinating personnel, budgets, schedules, and regulatory compliance.

Minimum qualifications include an associate degree and at least three years of administrative/operational

Qualifications

• Associate's degree in business administration, accounting, public administration, project management, human resources, or closely related field.
• Minimum of three (3) years of post-graduate professional administrative operational, fiscal, business, human resources, project management, or office management support.

Responsibilities

• Coordinate and administer project personnel activities, including recruitment, hiring, onboarding, offboarding, personnel actions, staffing plans, timesheet review, labor allocation tracking, training compliance, performance review coordination, and Workday-related HR processes.
• Manage project schedules, milestones, deliverables, and compliance requirements by tracking deadlines, permits, installation access credentials, certifications, licenses, training requirements, and other operational actions.
• Support financial and budget management activities by maintaining budget tracking systems, monitoring expenditures and labor costs, developing financial reports and projections, reconciling costs against budgets.
• Coordinate procurement, purchasing, travel, and business operations functions, including purchase requests, vendor coordination, P-card transactions, travel authorizations, reimbursements, procurement documentation, and financial records.
• Maintain project records, reporting systems, and document control procedures, including preparation, tracking, archiving, and management of Monthly Progress Reports (MPRs) and deliverables.
• Coordinate internal and external communications and meetings, including scheduling, agenda preparation, meeting logistics, correspondence, presentations, minutes, and stakeholder coordination.
• Provide administrative and project management support to project leadership by monitoring action items, tracking task completion, developing status reports and dashboards, and ensuring timely reporting.

Education

Associate's degree in business administration, accounting, public administration, project management, human resources, or closely related field

Tools

Workday HR software

Smartsheets

Asana

Job description

Colorado State University’s Center for Environmental Management of Military Lands (CEMML) in Guam seeks a Project Administration and Operations Coordinator (full-time, 40 hours/week) to support the Project Director and Principal Investigator with Joint Region Marianas. The role lasts about 12 months and requires coordinating personnel, budgets, schedules, and regulatory compliance.

Minimum qualifications include an associate degree and at least three years of administrative/operational